Careers at the National Trust for Historical Preservation
Working closely with the Controller, direct the day-to-day operations of the accounting operations staff. Manage the Treasury function by managing the banking relations for all operational funds, including the bank accounts located nationwide near the Trust’s historic sites. Manage cash balances by monitoring daily cash movements in and out of the Trust and ensuring proper cash balances are on hand to pay upcoming liabilities due. Recommend draws and repayments on the line of credit, as appropriate. Develop and monitor accounting policies and procedures in the accounting operations area, revising procedures as needed. Assist with annual audit support and prepare financial analyses.
Supervise accounting operations staff positions that include the following areas: cash receipts, accounts payable, and payroll. Assist with directing and reviewing the cash reconciliations as prepared by the Associate Director, Financial Analysis & Accounting. Provide training to the accounting operations staff in the Unit4 system, its related sub-systems, and online banking systems. Ensure maximum use of accounting system features so as to integrate applicable financial aspects within a single system.
Manage banking relationships at headquarters and the sites that relate to operational funds and cash investments, credit card activities, daily balance monitoring, and bank transfers. Act as the staff liaison with bank representatives. Ensure that the operating cash account has an adequate daily cash balance. Prepare cash reports as an aid to cash forecasting. Act as administrator for the CashPro online banking system. Develop procedures for accounting operations staff, sites staff, and other users to maximize the use of the system for cash reconciliations, remote deposits, wire transfers, and for researching cash transactions.
Oversee the process of cash receipts entry into the general ledger by various accounting operations staff and by staff from other departments and sites. Review CRM and non-membership system receipts for completeness and accuracy.
Oversee the accounts payable process in the Anybill and Concur systems until the Unit4 system is up and running. Develop proper procedures for the maintenance of employee and vendor records; provide on-going system training for entering and approving invoices and employee expense reimbursements; 1099 reporting; and the timely generation of checks and electronic disbursements. Review/approve disbursement transactions. Ensure other disbursement transactions (cell phone bills, wire transfers, auto-pays, and staff credit cards) are properly entered and posted to the general ledger.
Oversee the processing of daily cash receipts, including the deposit of these funds into the accounts for the Trust. Oversee the redacting of Personal Identifying Information (PII) from the checks received and ensuring that the scanned images of these checks are sent to the various departments for processing daily, without exception, unless notification is provided to the Controller or CFAO of the inability to do so.
Ensure that monthly closings for payroll, receipts, and accounts payable are completed on a timely basis, to see that multiple general ledger accounts are reconciled, and that relevant audit schedules are prepared accurately monthly and by required deadlines.
Supervise payroll responsibilities. Establish adequate back up during payroll supervisor’s absence and review/approve semi-monthly payroll transactions.
Ensure that the Trust’s PCI compliance is in accordance with industry standards and best practices. Direct, manage, establish, and be a liaison for all credit card-related transactional accounts and merchant accounts, including PayPal. Be the Trust’s resident expert in this area.
Coordinate with Information Technology office changes and enhancements to accounting systems for the accounting operations functions. Work with Trust program staff who need assistance with their financial systems.
Serve as a leader in the accounting department, modeling collaborative teamwork to ensure the finance division’s responsibilities are carried out timely and with excellence.
Perform other duties as assigned.
Careers at the National Trust for Historical Preservation
12+ years of professional level experience, with at least 10 years in accounting and financial management in the accounting operations area, including supervision of rofessional level accounting staff and strong background in financial information systems, preferably in a national level non-profit setting.
Experience managing accounts payable and payroll functions.
At least 5 years of experience managing large, cross-functional projects and teams.
PCI compliance experience required.
Advanced analytical and problem solving skills, including issue identification and prioritization.
Advanced project-management, team-management and client-management skills. Ability to achieve high quality results with limited supervision.
Experience supervising professional staff, as well as successfully managing key internal and external stakeholders and relationships.
Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with multiple stakeholders.
Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
Effective presentation skills. Excellent verbal and written communication skills.
Ability to adapt and be flexible in a dynamic work environment
Demonstrated success in working with culturally diverse staff and outside stakeholders.
Advanced knowledge of Microsoft Office products required, including high level expertise in Excel, and proficiency in various accounting software and online banking and payables systems.
BS in Accounting or Finance required; MBA or CPA preferred; or equivalent work experience and certifications.