We are seeking an Office Administrator in our Albuquerque, NM office.
The Office Administrator is responsible for carrying out the administrative policies set forth by firm management and is the right hand person to the Managing Principal of Office. S/he is responsible for implementing office procedures, overseeing records management, purchasing office equipment, coordinating the support services, and supervising administrative support employees.
Essential Duties and Responsibilities: Administrative Responsibilities
Supervise administrative support staff to include performance management, career coaching and development, cross-training and serve as a backup when needed
Manage daily office operations and support all personnel to keep them functioning efficiently
Facilitate meetings and learning events
Coordinate office events
Responsible for contract negotiation and maintenance for shred services, postage machine, etc.
Approve all office supply purchases
Develops professional working relationships with external vendors
Human Resources Responsibilities
Responsible for coordinating the recruiting efforts for the office, including screening and interviewing candidates and on-boarding new employees
Assist with immigration and compliance documentation requirements for new hire and termination processes
Ensure the exit process is properly handled
Responsible for oversight of the monthly processing of client invoices and statements
Codes and facilitates approval and processing of accounts payable
Oversee daily deposit process; generate manual checks as needed
Facilitates expense reporting and approval process within the office
Manages office visa credit card purchases and monthly reconciliation
Assists in annual budgeting process
Works with Managing Principal to review office financial reports including Budget, A/R, WIP, DSO, Production and Missing Time
Information Technology Responsibilities
Serve as on-site contact for IT
Maintain MFD, printers, IP Phone system extension management, as well as hardware issuance and replacements
Coordinates printed materials including brochures, sell sheets, letterhead and other printed materials through MyCLA
Places requests for advertisements through MyCLA
Oversees data maintenance in the CRM: contact management for the office, including proposal and prospect tracking
Coordinates marketing events (internal and external) and local public relations efforts
Plan and organize office moves within the office, including the setup of new hire work stations
Maintain building security and emergency procedures
CliftonLarsonAllen LLP (CLA) is a professional services firm delivering integrated wealth advisory, outsourcing and public accounting capabilities to help enhance our clients’ enterprise value and assist them in growing and managing their related personal assets – all the way from startup to succession and beyond. Our professionals are immersed in the industries they serve and have specialized kn...owledge of their operating and regulatory environments. With over 4,400 people, 100 US locations and a global affiliation, we bring a wide array of solutions to help clients in all markets, foreign and domestic. Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC-registered investment advisor.
We are deeply invested in the success of our professionals and provide innovative career-building opportunities. At CLA, we aim to positively impact the clients we serve, the people we employ, the profession we represent and the communities we call home.
CLA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability status, protected veteran status, national origin, or any other characteristic protected by law.