Accounting, Auditing, Bookkeeping, Administrative, Clerical, Support Services
The City of Gainesville is seeking a dynamic and experienced individual who is innovative and forward thinking and who will embrace the organization's citizen-centered vision. The community, its elected leaders, and executive leadership team have embraced this vision. As an Account Clerk, you will:
Verify, input, and retrieve basic and routine financial data transactions in computer system.
Calculate and prepare basic and routine checks for payments of invoices, utilities, taxes and other payments.
Perform basic analysis and/or reconciliation of accounts payables, accounts receivable and/or utility accounting and billing system problems.
Classify records and summarize basic and routine numerical and financial data through the use of ledgers, journals and/or computers, in order to compile and keep financial records.
Calculate, prepare and issue basic and routine bills, invoices, account statements and other financial statements according to established procedures.
Processes basic and routine accounting and/or utility billing functions including, but not limited to, invoice payments, payroll preparation, financial database and records maintenance, inventory, analyzing meter readings for utility billing and utility recordkeeping. May perform basic and routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting and/or payroll records. Learns all applicable software, organizational processes and procedures. May be expected, through on-the-job training, to progress to the Account Clerk II level.
Positions allocated to this classification report to a designated supervisor or coordinator and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.
To be considered you'll need the following:
Graduation from high school or possession of an acceptable equivalency diploma, and one (1) year of experience in sub-professional accounting, bookkeeping or other revenue-related accounting work;
Associate of Arts degree with at least 6 semester hours of accounting can be substituted for six months of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to departmental needs may be required.
This position requires testing on Typing, Word, and Excel. Please contact CareerSource Florida in order to schedule your test. The tests can be taken at CareerSource Florida, 10 NW 6th Street, Gainesville, Florida. 32601 Their phone number is 352-955-2245 (press 5 and then 3). An alternate CareerSource Florida location is in Starke, FL at 819 S. Walnut Street, Phone: 904-964-8092.
Passing score of Moderate Knowledge and above for Excel and Word may be delivered to the City of Gainesville's Human Resources/Organizational Development Department, 222 E. University Avenue (Old Library Building next to City Hall), or a PDF can be sent to HR@CityofGainesville.org or a fax including a cover sheet and the first page of each test to 352-334-2055 by 6:00 p.m. on Thursday, 6/22/17, 2017, to be considered for this position.
You will need to re-test if the tests you submitted are dated more than one year ago (before 6/22/2016) or if your current scores on file are not at a minimum speed of 35 for Typing. Call HR/OD at 352-334-5077 if you are unsure if your scores are still on file.
May be Required to Complete an Assessment(s)
May create eligibility list
May fill multiple positions
EXAMPLES OF WORK**
** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on area of assignment:
Verifies, inputs, and retrieves basic and routine financial data transactions in computer system.
Calculates and prepares basic and routine checks for payments of invoices, utilities, taxes and other payments.
Performs basic analysis and/or reconciliation of accounts payables, accounts receivable and/or utility accounting and billing system problems.
Classifies records and summarizes basic and routine numerical and financial data through the use of ledgers, journals and/or computers, in order to compile and keep financial records.
Calculates, prepares and issues basic and routine bills, invoices, account statements and other financial statements according to established procedures.
Learns and complies with organizational, Federal and state policies, procedures and regulations.
Performs basic and routine financial calculations, such as amounts due, interest charges, balances and discounts.
Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks or other forms of payments to banks.
Receives, records, and banks cash, checks and vouchers.
Compiles basic and routine statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and payroll.
Reviews the basic and routine processing of purchase orders, payment vouchers and expenditure authorizations and payroll for accuracy and compliance with organizational policies and procedures.
Establishes and maintains vendor and department financial records.
Works with customers and vendors to calculate and make adjustments to customer accounts to correct billing errors. Monitors and processes delinquent accounts.
Prepares and maintains inventory, materials and property accounting and tracking records.
Prepares and processes payroll information.
Tracks work order completion and grant processing.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
May provide assistance to other personnel in the analysis and research of financial data and in the preparation of regular and special fiscal reports.
Performs other related duties as assigned.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Graduation from high school or possession of an acceptable equivalency diploma, and one year of experience in sub-professional accounting, bookkeeping or other revenue-related accounting work; an Associate of Arts degree with at least 6 semester hours of accounting can be substituted for six months of experience; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to departmental needs may be required.
CERTIFICATIONS OR LICENSES
KNOWLEDGE, SKILLS AND ABILITIES
Basic knowledge of and ability to process routine payroll, including hours of work and overtime provisions of the Fair Labor Standards Act.
Basic knowledge of and ability to process account billing.
Ability to learn and apply the basic principles of accounting rules and regulations.
Basic knowledge of financial operations and bookkeeping principles and standard office terminology, procedures, routines and equipment.
Basic knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.
Basic knowledge of rules and regulations of keeping accounting records.
Knowledge of business English and arithmetic.
Ability to skillfully operate computers and relevant software and other business machines.
Ability and willingness to analyze basic and routine utility accounting, billing system and payroll problems.
Ability to make mathematical calculations with reasonable speed and accuracy.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).
May be required to work and attend meetings outside regular business hours.
At the City of Gainesville, our employees work together to make a difference for the citizens of our community. Whether we work in an office or a power plant, at a water treatment facility or a recreation center, maintaining infrastructure or ensuring our neighborhoods are safe, we are all proud to help make Gainesville an award-winning city and a great place to live, work and play!