The Media Lab is looking for an Assistant Financial Officer who is self-motivated and a quick learner to be an integral part of an eight-person financial team. The Assistant Financial Officer is responsible for financial activity associated with Media Lab’s research and consortium funding. Will perform pre- and post-award financial activities and advise and support a diverse community.
Manage a portfolio of research groups and initiatives within the Lab;
Provide monthly reporting to each research group/Initiative within assigned portfolio;
Responsible for both pre- and post-award management;
Provide 'cradle-to-grave' contract/ grant and financial management;
Handle pre-award responsibilities including (but not limited to):
o Review solicitations;
o Develop proposals and budgets;
o Submit proposals to the Office of Sponsored Programs.
Manage post-award activities including (but not limited to):
o Monitor the financial performance of grants/contracts to ensure compliance and consistency with sponsor-approved budgets;
o Perform financial review and control, e.g., personnel charges, expense review/approval, account extensions, and closeouts;
o Prepare monthly projections;
o Handle payroll distribution;
o Prepare reports and financial analysis;
o Report to sponsors;
o Manage subawards.
Ensure financial compliance with Institute policies and procedures and applicable agency rules and regulations;
Other duties as assigned.
Bachelor’s degree, preferably in finance, accounting, economics, or other related quantitative field (or equivalent experience);
A minimum of three years of related experience;
Detail-oriented and ability to maintain a high level of accuracy when managing data;
Proactive, self-motivated, and flexible approach to daily activities;
Ability to create and manipulate spreadsheets in Excel;
Good judgment, discretion, and tact;
Strong written and oral communication skills;
Ability to work in a dynamic and fluid environment, interacting with faculty and staff at all levels.
Familiarity with MIT business systems, including SAP, KC, Tableau, Cognos, B2P, and Concur;
For over 30 years Media Lab researchers have anticipated and created technologies to make our lives safer, cleaner, healthier, fairer, and more productive. But along with benefits, technology’s everyday efficiencies have also brought their share of issues: obesity, poverty, ethical implications, bullying, divergent politics. The Media Lab’s antidisciplinary research community is uniquely equipped to address these concerns, leveraging the best that technology has to offer, and connecting technology back to the social and the human. Current Lab research examines the deeper implications of where technology creation and adoption has led us—and where we want to go next.