The Staff Accountant - Payroll is responsible for preparing semi-monthly payroll and assisting the Grant Accounting Administrator and Director of Finance in all aspects of payroll accounting. Essential duties and responsibilities include:
Maintains payroll functions to assure accuracy, timely completion, and compliance with Alivio policies and procedures.
Develops and maintains payroll system and processing schedules.
Generate semi-monthly payroll accruals.
Create and generate payroll reports semimonthly.
Processes and transmits payroll to the payroll provider.
Maintains payroll records, and reviews and analyze semi-monthly payroll.
Updates employee personal information.
Tracks employee benefits and determines pay eligibility for Vacation, Holiday, Sick and Personal time.
Responsible for analysis and reconciliation, account inquiry and database downloads.
Investigation and adjustment of transactions occurring in the payroll system.
Processes check request for voluntary and involuntary employee deductions (AFLAC, TSA, United Way, Health Insurance, Union dues, 403b Contributions etc.).
Prepares monthly statistics, such as salary distribution, U.S. Department of Labor, Overtime Earnings, EEO data and others.
Performs special projects requested by the Chief Executive Officer, Director of Finance, and Grant Accounting Administrator.
Performs special projects as required, such as research, analysis, and copying, faxing, typing, mailing correspondence.
Performs other job related duties as assigned by Grant Accounting Administrator.
.Maintains current and accurate payroll records.
Prepares and maintains all payroll reports.
Prepares monthly bank transfer schedule.
Assist in monitoring grants payroll expenditures..
Assist in budget and expense analysis for program grants on a monthly basis and make accounting journal entries on an as required basis.
Participates in professional development activities.
Assist in providing information to external auditors (A-133) and third party auditors.
Assist in preparation of third party cost reports.
Perform quarterly internal audit of payroll.
Create additional payroll processes, procedures and reports when required.
Problem solve an payroll matters.
Perform other duties as assigned.
Bachelor’s Degree in Accounting/Finance with strong core knowledge of accounting principles.
Minimum of two years experience in payroll procedures. Previous accounting and payroll experience preferred
Two years directly related experience.
Bilingual-English/Spanish preferred, but not required.
Ability to work well under pressure, ability to meet deadlines, well organized and handle confidential data and information. Must be a team player. Ability to maintain effective working relationships. Strong communication, analytical and intermediate computer skills. (Word/Excel) skills Knowledge of office practices and payroll procedures.