To manage and be responsible for the application of accounting knowledge and abilities in the preparation of department financial and staffing reports and statement.
Responsible for coordination and management of the financial records and reconciliation for department accounts within the unit of Involvement & Engagement. Prepares budgets and manages accounts and financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements. Manages budget transfers and reconciles accounts for the department. Work with unit Administrative Assistants for accounting operations are in compliance with University procedures and regulations. Oversee Administrative Assistants with cash handling procedures to ensure proper documentation is provided and accurate. Manage vendor set-up process and develop accounting procedures and methods. Advise department directors and administrative personnel on accounting policies and procedures. Operations of payroll, record, and maintenance of all staff vacation/sick leave. Process contracts and pro-card reconciliation process. Manage and oversee Income and expense processing. Performs other duties as assigned.
Bachelor's degree. One (1) year upper level secretarial experience or high school or the equivalent experience. Five (5) years or increasingly responsible record keeping, accounting, administrative, secretarial, and clerical experience with one (1) year of supervisory experience. Use of a personal computer and proficiency with Microsoft office suite (word, PowerPoint, excel, outlook) and standard office equipment. Effective organizational skills necessary. Knowledgeable in the areas of record keeping, accounting, budget management. Excellent written and oral communication skills needed. Comfortable working with a diverse population.
Experience with UT Share/PeopleSoft. Experience preparing appointment documents, entering, and reconciling payroll, and maintaining databases. Experience writing/preparing correspondence for a high-level administrator. Excellent communication skills. Experience providing consistent administrative and operational support to peers and senior management. Successful history of planning, coordinating, streamlining, and executing events and office processes to increase efficiency and to improve service. Maintain excellent communication skills, problem resolution abilities, and a high level of confidentiality. Strong time management skills, professional appearance, strong interpersonal skills and familiarity with accounting principles and concepts. Detail-oriented with a track record of organization, managing schedules, preparing travel arrangements, office logistics, meeting deadlines and the ability to multi-task in a fast-paced environment.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 12264
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.