Under general supervision, the Accountant performs a variety of professional accounting duties, which include, but are not limited to auditing, analyzing, and verifying fiscal records and reports; preparing financial and statistical reports; providing information to District staff regarding accounting practices and procedures, and reconciling general ledger accounts; assisting in the preparation of the District's annual budgets; preparing accounting reports and schedules; and performing related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Business Services Manager. May provide technical and functional direction to technical and administrative support staff.
This is a journey-level class capable of performing the full range of administrative, fiscal, and office support duties, including document preparation; records management; researching, compiling, and organizing information from various sources; and directing questions to the appropriate staff. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the District. Positions at this level are distinguished from the Business Services Manager in that the latter has overall management responsibility for all operations and functions of the business services division.
JOB DUTIES AND RESPONSIBILITIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties. Incumbents may be required to perform additional duties and/or different duties from those set forth below to address business needs and changing business practices.
Provides professional and technical assistance in the administration and implementation of the District's financial, auditing, and accounting programs.
Prepares journal entries and reconciles general ledger and subsidiary accounts related to postings from payroll, accounts payable, cash receipts, and accounts receivable; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to management; prepares a diverse range of monthly financial reports.
Assists in the preparation of year-end fixed asset schedules; maintains and records fixed asset inventory into the fiscal management system; generates depreciation and posts disposals/transfers; submits reports and spreadsheets to auditors.
Provides lead direction, training, and work review to technical and administrative support staff; organizes and assigns work, sets priorities, and follows up to ensure coordination and completion of assigned work.
Oversees and assists in the preparation and processing of payroll, special payroll payments, annual payouts, and tax payments; reviews, adjusts/corrects, balances, and verifies payroll transactions and reports; creates new payroll codes and manages accrual set-up and calculation of earnings; reviews payroll workflow to identify and recommend new steps in the process and changes to the existing process.
Oversees and assists in the preparation of quarterly reports and year-end W-2 balancing and reporting; tracks a variety of reports including payroll tax, pension, government, and payroll, and external payroll account payments.
Interprets, analyzes, implements, and ensures adherence to the provisions of Memorandum of Understanding (MOU) and negotiated employment contracts; performs periodic financial audits of payroll accounts to ensure adherence to state and federal statutes and Board policies.
Assists in preparing a wide variety of financial and statistical reports, including year-end reporting and budgetary reports; assists in the preparation of the Comprehensive Annual Financial Report (CAFR).
Reviews accounting and financial documents to ensure accuracy of information and calculations and makes correcting entries.
Reconciles bank transactions and investments on a quarterly basis.
Interprets, explains, and applies general and governmental accounting/auditing principles and procedures, laws, and regulations.
Participates in the development of policies and procedures for assigned programs; recommends and implements policies and procedures, including standard operating procedures for assigned operations.
Participates in and assumes responsibility for various departmental audits, financial statements, general ledger, monthly statements, financial systems, and special projects accounting; conducts and prepares special studies and reports.
Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in the field of accounting.
Performs other duties as assigned.
Principles, practices, and terminology of professional accounting standards such as generally accepted accounting principles (GAAP), governmental accounting standards board (GASB), financial accounting standards boards (FASB) and other regulatory agencies and their application to special district operations.
Accounting and auditing principles as they apply to the accounting cycle, accounting records, classification of accounts, cost accounting, fund accounting, and the budget process.
Payroll and timekeeping accounting principles and practices.
Reporting requirements applicable to payroll and tax reporting.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of financial reporting, including statements and periodic comprehensive financial reports.
Modern office administrative practices and procedures, including the use of standard office equipment.
Principles and practices of data collection and report preparation.
Microsoft Office; high proficiency in Microsoft Excel; working knowledge of computer applications related to the work, including accounting software (SAP, Blackbaud, QuickBooks, etc.) word processing, database, and spreadsheet applications.
Record keeping principles and procedures.
Organization and function of public agencies, including the role of a Fire District and appointed boards and commissions.
English usage, grammar, spelling, vocabulary, and punctuation.
Basic principles and practices of staff supervision.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Fire District staff.
Independently perform professional accounting assignments.
Review the work of other accounting personnel in specified work areas.
Review, analyze, record, and document a diverse range of financial transactions.
Review and verify the accuracy of financial data.
Analyze, post, balance, and reconcile financial ledgers, reports, and accounts.
Ensure proper authorization and documentation for disbursements and other financial transactions.
Audit, reconcile, and balance bank statements.
Analyze financial data and draw sound conclusions.
Prepare clear, complete, and concise financial statements and reports.
Make accurate arithmetic, financial, and statistical computations.
Establish and maintain a variety of filing, record-keeping, and tracking systems.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Licenses and Certifications:
Possession of an appropriate driver's license may be required.
Must possess the ability to work in a standard office setting and use basic office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds.
The District makes reasonable accommodations upon request, when necessary in order to allow qualified individuals with disabilities to perform the essential functions of their job.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing Fire District policies and procedures.
Education and Training:
Equivalent to a bachelor's degree from an accredited college or university with major coursework in accounting, finance, business or public administration, or a related field.
Two (2) years of professional accounting and auditing experience.