Reports To: Contracts and Grants Accounting Manager
Working Title: Contracts and Grants Accountant
Department: Accounting and Fiscal Services
Bargaining Unit: 99
Payroll Job Code: 007617
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
The Contracts and Grants Accounting provides UC Irvine faculty and staff with accounting and financial services for externally funded projects. Under the general direction of a Contracts and Grants Accounting Manager, Contracts and Grants Accountant is independently responsible for all accounting and analytical activities for assigned contract and grant funds. Responsibilities include award setups, project allocations, financial reporting and analysis, check deposits and cash management, timely and accurate invoicing and AR monitoring, award closeouts, data warehouse downloads, maintenance of multiple tracking mechanisms and excel spreadsheets. Contracts and Grants Accountant completes accounting and analytical tasks with clear understanding and knowledge of the complex award processes and regulatory guidelines; and demonstrates the skill and ability to perform award administration, forecasting, evaluating, and prioritizing. Inaccurate and untimely accounting can result in a loss of substantial income to the campus. Required to resolve problems in all areas of responsibility directly with awarding agencies, Sponsored Projects Administration, Principal Investigators, and/or campus departmental administrators. This position requires the ability to communicate effectively, both verbally and in writing, in order to explain policies, regulations, and procedures; and the ability to present facts, finding, conclusions, and recommendations in a clear, concise, and tactful manner. Responsible for providing advice to campus departmental administrators and Principal Investigators regarding University regulatory policies, and agency guidelines. The consequence of errors is enormous if regulatory guidelines and agency policies are not followed (i.e., audit dis-allowances and fines). Requires skill in utilizing Microsoft Excel, Microsoft Word, and Data Warehouse.
This position requires an extensive knowledge of a wide range of concepts, including generally accepted accounting principles, governmental accounting standards, federal costing accounting standards and guidelines including Uniform Guidance, federal auditing guidelines, specific policies as set by various federal, state, and private agencies, university wide and campus academic and staff personnel policies and procedures, university accounting policies and procedures, the financial system, as well as skills in applying this knowledge to the resolution of problems, Requires demonstrated ability to exercise independent judgment and proven superior skill in problem solving, and the ability to anticipate consequences of decisions; proven comprehensive knowledge of financial standards and demonstrated experience in applying standards to the University practices; and comprehensive knowledge of contracts and grants post-award administration and fund accounting.
Bachelor's degree in accounting or business related field and 4-6 years of accounting experience or equivalent combination of experience and education.
Ability to communicate effectively, both verbally and in writing, with people at all levels in order to explain policies, regulations and procedures, present factors, findings, conclusion, and recommendations in a clear, concise and tactful manner.
Effective interpersonal skills.
Knowledge of generally accepted accounting principles.
Knowledge of fund accounting.
Strong ability to prepare accounting and financial reports.
Skill to organize work and perform timely under pressure of conflicting deadlines.
Skill to analyze and define problems promptly, identify relevant factors, formulate logical conclusions, and to derive solutions to solve problems.
Flexibility to adjust to abrupt changes in the standard operating procedures.
Familiarity with electronic data processing and computerized accounting systems.
Knowledge and experience using a personal computer with Excel, Microsoft Word, and Data Warehouse.
Ability to analyze and evaluate accounting and financial data.
Effective training ability.
Knowledge of the various local, State, and Federal government guidelines and regulations and the ability to interpret and apply them.
Knowledge of UCI's on-line financial systems including General Ledger Inquiry, On-line Transfer of Funds, and On-line Transfer of Expense.
Knowledge of UCI's Financial System.
Knowledge of UC accounting policies and practices.
Must be willing to work early mornings, evenings, and/or weekends as necessary. Must have a valid California driver's license and participate in the DMV Pull Program.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.