Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Administration. The position is located at Hillman Hall. This position is for the Danforth Campus in the Brown School.
This position manages business office workflow and provides day to day oversight of non-compensation financial transactions, including system approvals. Assists the Director of Financial Operations in insuring that appropriate internal control mechanisms are in place and functioning, including periodic reconciliations and audits. In addition, this position supports a selected group of Brown School departments and centers, serving as their primary Business Office Representative.
PRIMARY DUTIES AND RESPONSIBILITIES:
Business Office Management:
Responsible for managing business office workflow, including assignment of Business Office Representative duties and responsibilities to the accounting assistants. Maintains awareness of volume cycles of various departments and centers and proactively reassigns transaction processing responsibilities to insure all transactions are processed in a timely manner and that workload is allocated equitably between the accounting assistants.
Provides day to day oversight of financial transactions, assuring proper coding and documentation of all expenditures. Responsible for system approvals of non-payroll transactions on unrestricted, gift and endowment accounts.
Maintain a thorough up to date knowledge of university policies and procedures, as well as Uniform Guidance cost allowability regulations. Facilitate financial processes to ensure efficient, accurate and timely completion of all transactions.
Assists the Director of Financial Operations in insuring that appropriate internal control mechanisms are in place and functioning.
Supervises three accounting assistants. Provides training on best practices, compliance with university policies and procedures, and University system updates. Provides feedback on performance to the accounting assistants, approves HRMS time submissions and time off requests, insuring adequate Business Office staffing during normal business hours. Makes decision associated with performance, merit increase, hiring and retention of direct reports. Lead performance evaluation process for direct reports.
Primary liaison for problem resolution with University central accounting services, and resource management departments; as well as external vendors.
Responsible for developing an electronic records retention system in compliance with University policy.
Financial Operations and Reporting:
Serves as Business Office Representative for a selected number of academic units and research centers. This position is the department and/or faculty primary point of contact and resource for assistance with business services.
Responsible for processing financial transactions ,including check requests, purchase orders, subcontract payments, interdepartmental invoices, free balance invoices, travel reports and travel advances, procurement card transactions, journal entries, and wire transfers.
Review purchases for addition to floater insurance inventory as appropriate. In consultation with department manager/area director, determines appropriate account/grant fund to be charged.
Participates in quarterly budget meetings with Accountant/Analyst and department manager/area director.
Prepares monthly cash receipts reconciliations. Reports any discrepancies between cash receipts log and reconciliation to the Director of Financial Operations.
Conducts surprise petty cash counts/audits on at least a semi-monthly basis. Insures petty cash check requests/reconciliations are done in a timely manner. Reports any discrepancies to the Director of Financial Operations.
Perform other duties as assigned.
Bachelor’s Degree in accounting, finance or business administration.
Three years accounting experience, with a background in accounting/accounts payable.
Experience with Microsoft Office suite, general/ledger.
Bachelor’s degree in accounting or business administration.
Previous experience in an academic environment and prior experience with People soft HRMS software and Work Day and Washington University Financial Information System and Focus. Knowledge of the Uniform Guidance.
Strong analytical, problem-solving and accounting skills in addition to excellent communication, organizational and interpersonal skills.
Verbal and alpha numeric ability and ability to work independently.
Must have excellent customer service skills.
Demonstrated ability to use discretionary judgment and maintain confidentiality in working with payroll, personnel and budget information.
Ability to work with a variety of people (i.e. faculty, staff, other University contacts, students, etc.).
The hiring range for this position is $44,986 - $57,369 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Applicant Special Instructions:
The person will need to be able to work from home.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.