About the Job Hire, supervise, train and assign workload for accounting staff in the ALRT Administrative Center supporting the Departments of Anesthesiology, Laboratory Medicine and Pathology, Advanced Research and Diagnostic Laboratory, Radiology, Center for Magnetic Resonance Research, Radiation Oncology, and Institute for Engineering in Medicine. This is a one year, temporary position with the possibility of extension.
25% Supervise accounting staff: • Post, interview, and hire staff both pre-award and post award accounting professionals. • Train staff with a focus on continuous improvement and growth through coaching and mentoring. • Conduct performance reviews and correct performance concerns as needed. Provide effective timely and ongoing feedback with goal of continuous improvement and career development. • Meet regularly with staff to provide guidance and determine individual and department priorities. • Foster opportunities for information sharing and collaboration. • Maintain a healthy, safe, and welcoming work environment . • Ensure employees know and follow policies and procedures. • Work with department staff and administration or representatives from collegiate and central units such as Medical School Dean’s Office, Controller’s Office, Sponsored Projects Administration, and Sponsored Financial Reporting on accounting opportunities and questions. • Define issue, develop solutions and recommend the selection and implementation of the chosen solution. • Develop policy or procedures to mitigate future risk. Navigate through roadblocks in order to meet objectives.
50% Financial Oversight: • Communicate strategy for completing finance related tasks, assist with problems solving and dispute resolution, guide Accounting staff on policy and best practices. • Oversight of pre-award process. Ensure pre-award team submits grants on time and accurately to SPA. Work with team to manage requests. • Reporting – monitor and assess production of reports for departments, faculty and administrators • Budgeting – Manage annual preparation and input of position and detailed budgeting. Verify accuracy and adherence to budget instructions. Balance and submit to college. • Year End Close – coordinate process to ensure all year end processes are completed timely. • Sponsored Proposal Development --- Provide guidance and assistance to the pre-award proposal development team as they collaborate with PIs and staff across the Center to submit complete and accurate proposals to SPA • Sponsored Award Oversight – ensure post-award accounting staff are providing high level support to Principal Investigators. • Contract (ISO/ESO) • Audits – Prepare for audits as needed. Review internal controls, compile work product and respond to auditor questions. • Ensure adequate controls are in place for the administration of all ALRT department travel and purchasing cards.
20% Financial Reporting • Provide comprehensive, global financial reports, projections, and budgets for projects, faculty, divisions, or departments at certain time intervals. Identify risks and opportunities with the area being analyzed. • Ensure reporting workload among direct reports is adequate. • Other responsibilities may include certified approving of documents, monitoring of faculty accounts, GME (graduate medical education), contract billing, ISO cost accounting, or other duties needed to manage the accounting function in the center including backing up accountants as needed due to openings and absences. • Duties performed by accountants include providing financial support to Principal Investigator (PI) over the life of the grant (research) or contract. Partner with PI to develop subsequent budgets for multiple year awards. Monitor spending (including labor distribution), approve expenditures, forecast future spending, and analyze/determine root cause and communicate potential deficits. Ensure effort certification is completed by PI within defined deadlines. Ensure grants are closed out properly, issues are resolved with SPA, and approve expenditures that meet the University accounting standards • Ad hoc reporting may also be required
5% Department Representative and process design/improvement. • Represent the department on various committees to share expertise, aid in decision making and communicate information back to the department. Take the lead within the department on process design and improvement.
The University of Minnesota offers a comprehensive benefits package including:
· Competitive wages, paid holidays, vacation and sick leave
· Low cost medical, dental, and pharmacy plans
· Health care and dependent daycare flexible spending accounts
· Excellent retirement plans with employer match
· Disability and employer paid life insurance
· Wellbeing program with reduced insurance premiums
· Tuition reimbursement opportunities covering 75%-100% of eligible tuition
· Student loan forgiveness opportunity
· Opportunities for growth and promotion
· Employee Assistance Program
For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2020_tcd-fpa-75100-ben-0105-10_cs_final.pdf
All required qualifications must be documented on application materials.
BA/BS with major in Accounting, Finance, or Business Administration plus more than 8 years of accounting/administrative experience, or related education
Proficiency with relevant computer programs including Word, Excel, and PowerPoint software
Previous supervisory experience
Task oriented individual with strong time management skills
Experience as a grant accountant
Experience as a certified approver for department expenditures
Previous relevant experience in a clinical academic setting
Strong technical, problem solving and process improvement skills
Analysis skills; ability to gather, organize and present data in a meaningful way
Database skills; ability to extract and manipulate data to support critical analysis and decision making
Strong oral and written communications kills
Ability to establish solid relationships with business partners
Excellent teamwork skills
Ability to take initiative; positive attitude, self starter
Internal Number: 337697
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.