Under general direction, is responsible for the operations of post-award grant and accounting duties; serves as the Grant Managerâs contact for grant accounting functions. Records and reports grant award accounting transactions in compliance with applicable standards, regulations, and guidelines and in compliance with policies and procedures of the College. Prepares grant billings and financial reports. *Major Duties and Responsibilities*: * Reviews fiscal activity for grants awarded to the college. * Ensures that revenues and expenses (including personnel) are recorded timely and accurately to the assigned departmental code. Record and track grant assets. * Prepares timely invoices, reimbursement requests, and collection activities to ensure that grant programs and activities occur as scheduled and that cash advances are returned timely to Collegeâs local funds. * Performs reconciliation between Workforce software (WES) and Student Information System (SIS) and invoice WES third party. Prepare accurate grant financial reports in the format and timeframe prescribed by the grantor. * Finalize POâs, evaluates partially liquidated POâs, cancel POâs; conducts year-end review of Budgetary Activity Report, matching up expenditures that were not correctly associated to POs * Liaison between Business Office with Grant Managers and Workforce Services. ** Processes invoices for third party payers in WES. ** Processes refunds due students through QuickPay or Image Now. ** Performs monthly reconciliation of WES to SIS. ** Reconciles SCHEV and FANTIC payments as received. ** Maintains WFS ETF and prepares all related reports and reconciliations. * Serves as backup for business office functions ** Performs duties of the cashier during registration peak times and during absence of the cashier. ** Provides assistance to the accountant and business manager. * Other accounting duties ** Process TMS check returns and reissuing of refund checks to students. ** Reconcile revenues and expenditures transactions entered into Cardinal and AIS. ** Reconciles bank statements. ** Research Image Now and process corrections for timely payment processing. ** Prepares, sorts, and meters collegeâs outgoing mail. ** Other duties as required.
Internal Number: 195826
About Piedmont Virginia Community College
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. Our scenic campus is located in Albemarle County, Virginia. We are one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS).