Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is responsible for financial reporting and analysis, budgeting and forecasting for departments and programs within the College of Arts & Sciences. The position provides financial guidance on new programs and initiatives being explored or adapted by the College. The position also manages all day-to-day financial transactions for the College.
PRIMARY DUTIES AND RESPONSIBILITIES:
Reporting and Analysis:
Prepare financial reporting packages, analyzing and highlighting significant budget and year over year variances.
Assist the College management team by providing requested information, resolving financial issues and providing guidance and direction on the financial impact of new initiatives.
Work to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding the annual budget.
Determine reporting needs and create customized user reports for departments and programs that are tailored to their specific operational needs.� Remain current in new applications to ensure effective and efficient delivery of information.
Analyze income and expenses, make investigations, assemble data and prepare projections and reports for planning and decision making.� Process journal entries and budget adjustments for restricted and unrestricted accounts as necessary.� Incorporate data and ideas in formal and/or informal reports, providing recommendations for problem issue resolution as appropriate.
Budgeting and Forecasting:
Provide assistance and support in developing annual budgets.� Ensure budgets adhere to the School’s parameters and recommendations for the School-wide annual budget and resolve any discrepancies or deviations from the established recommendations.
Prepare the budget reporting package for submission to leadership team.� Provide summarized and detailed reports on historical, current and projected activity and footnote significant variances.
Assist with entry and balancing of the departments’ budgets in the School’s budget workbook and in the University’s Reporting and Planning System.
Ensure the current budget in the financial system is updated once the departments’ budgets are approved by the Dean.
Supports day-to-day financial transactions for departments and programs in the College of Arts & Sciences.
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocability & correct budget coding.
Review procurement card transactions for university and grant compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
Process travel advances; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Other responsibilities may include some or all of the following:
Managing Restricted Funds – maintain records, reporting and budgeting for restricted funds including gifts, endowments, scholarships, grants and contracts.
Revenue and Other Account Reconciliations.
Salary Budgeting, Reporting and Analysis.
Tuition Analysis and Forecasting.
Human Resources/Payroll: Help coordinate and organize teaching appointment letters for instructors teaching in programs run by or supported by the College. Coordinate with payroll representative to ensure accurate set-up and payment for appointments.
Other Duties as assigned.
Bachelor’s degree with major in Accounting, Finance, Business Administration, or related degree.
Minimum three years professional accounting experience.
Extensive knowledge of Microsoft Office, especially Excel.
Self-motivated individual with the ability to work independently.�
Strong analytical, critical thinking, problem-solving and accounting skills in addition to excellent communication, organizational and interpersonal skills.
Must have excellent customer service skills.
Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.
Ability to work with a variety of people (i.e. faculty, staff, students, other University contacts, etc.)
Prefer experience in an academic environment and knowledge of fund accounting.
Prefer experience with Washington University Financial/Administrative Information System, CRM, Quickbooks, Focus/Web-Focus, Cognos/RAPS and Hyperion Enterprise.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of College of Arts & Sciences. This position is for the Danforth Campus.
The hiring range for this position is $44,986 - $57,369 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.