Appointment Type: Temporary, 1-year appointment Work Hours: 8am-4:30pm Monday-Friday Total Hours: 40 per week Pay Rate: $35,422.40 to $48,880 USD/year (DOQ)
Position Overview: This position is responsible for all aspects of purchasing and expense reimbursements for the School of Kinesiology. The position provides prompt and effective service for the School’s faculty, research labs, and staff related to purchasing supplies, materials, and equipment and expense reimbursements. This position requires the ability to work and problem solve independently under established guidelines and directives, and to adhere to performance standards for quantity, quality, and timeliness.
This is a non-O&M position, funded by external and internal sales, as well as grants.
This position is represented by the AFSCME Clerical union.
Purchasing and Expense Reimbursements (90%)
Handle all purchasing responsibilities for the School’s operations and various School labs
Facilitate purchasing needs for the School by providing proactive support for all types of equipment and supplies
Respond quickly and courteously to requests and information inquiries.
Receive order requests and enter into work log, keeping data up-to-date and correct, through-out the process
Determine exact specifications of items to order and which payment method
Verify funding source and account/chart field coding
Set up vendors, personal service contracts, requisitions, purchase orders, and blanket Purchase orders in EFS Purchasing system
Place orders with vendors, track and enter receipts, receive shipments, and complete the orders
Process vendor invoices and outside speaker payments
Review employee travel and expense reimbursements for correct policy, accuracy and completeness, and the process by sending complete documents to the accountant and college office
Handle purchase card reconciliation duties for all purchase card holders, entering justifications and correct chartfield coding in EFS by deadlines
Maintain supply inventories, placing orders to replenish as needed and/or requested
Facilitate textbook orders for each semester by contacting instructors to notify the bookstore of specific textbooks required for each course
Miscellaneous and Duties as assigned (10%)
Provide office customer service duties, help and answer questions for visitors, students, faculty, and staff
Prepare and process Bank Deposits for checks and cash received in the department
Track and bill for Internal and External sales activities
Serve as back-up for and provide assistance when needed with duties related to other staff during staff absences
Special projects, as assigned
All required qualifications must be documented on application materials.
High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience
Computer experience and skills with Microsoft Word and Excel
Previous purchasing experience
Demonstrated ability to be customer service focused and meet established guidelines to quantity, quality, and timeliness
Experience working in an academic environment, with demonstrated knowledge of University policies and procedures
Working knowledge of EFS purchasing system
Experience working under tight deadlines in a fast-paced office
Proven excellent communication, interpersonal, and customer service skills
Proven positive team attitude and willingness to work cooperatively in a shared office space
Proven ability to solve problems
Demonstrated ability to think independently and take initiative
Internal Number: 337881
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.