The Accountant’s main objective at the Foundation is to accurately process financial transactions and maintain detailed records per the Accounting Policies and Procedures Manual for the revenue and expense accounting cycles that help support the creation of the GAAP financial statements and federal and state tax returns.
Enter financial transactions and ensure that the CRM and Accounting system are reconciled on a monthly basis to catch any discrepancies.
Export the batches from the CRM and import them into the Accounting system with an emphasis on accuracy and timeliness.
Post other cash receipts, cash disbursements, credit cards, e-commerce, postage allocations, journal entries, etc. into the accounting software as needed
Enter invoices and expenses into the accounting software accurately and in a timely manner
Notify the Supervisor of material expenses which require the transfer of restricted funds
Process and mail checks
Obtain W-9 for all new vendors. Maintain the paper and electronic copies of all W-9’s, vendor files and paid bills accurately and in a timely manner.
Interact and maintain a customer relationship with AP vendors where applicable.
Maintain the paper and electronic copies of all insurance documents accurately and in a timely manner.
Generate reports from the accounting software used in analysis, e.g., reports by Cost Center, Account, or Department
Create customized Excel spreadsheets and format spreadsheets exported to Excel from the accounting system as needed or requested by Management
Assist the Supervisor with the annual financial statement audit and the preparation of the financial statements, IRS 990 tax return and NY CHAR 500
Review and monitor all state filings and registrations completed by the third party agency for accuracy and timeliness.
Research state sales tax use/collection requirements as needed for special events.
File state sales tax returns.
Maintain monthly reconciliations for all balance sheet accounts.
Work with all employees in obtaining receipts and coding for all Marfan Credit card charges on a monthly basis.
Strong bookkeeping and database skills; Experience with Accounting applications and strong Microsoft office and excel Skills. Discretion is imperative due to the sensitive nature of the information being processed. Strong time-management skills, organizational skills, ability to multi-task and work as a team player.
Travel (if applicable):
Occasional travel may be required in support of events or programs.
Education & Experience:
Minimum Bachelor’s Degree or Certificate in Accounting or Bookkeeping required and a minimum of three years of related experience.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers and fax machines.
The Marfan Foundation expects all employees to conform to the expectations outlined in the Employee Manual. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.