This position is responsible for various accounting functions with an emphasis on payroll. Maintains all records relative to payroll, files tax reports, and processes voluntary/involuntary deduction reports. Deposits payroll deductions and employer taxes by the required deadlines. Prepares accounting transactions and documents. Creates new GL account numbers. Documents and updates procedures. Prepares special reports for management. Timely reconciles cash applications and disbursements. Monitors cash transactions. Prepares and processes cash transfer requests. Manages accounts receivables.
Compile, review, and process bi-weekly payroll and all necessary documentation.
Monitor grant beginning and ending dates to ensure payroll is expensed to the correct funding source.
Assist employees and supervisors with timecard problems.
Provide employment verification in absence of HR personnel.
Process federal and state payroll deposits and reports in a timely manner.
Prepare all payroll journal entries and month-end payroll accrual and vacation accrual entries relative to GAAP and grants.
Monitor bank account balances, process fund transfers, and prepare journal entries necessary for reconciling.
Review bank deposits and journal entries and transport deposits to bank.
Reconcile cash, accrual, and prepaid accounts monthly.
Track outstanding checks and follow-up with A/P accountant to ensure that checks not cashed are handled according to procedure.
Create, review and file annual form W-2’s.
Create ad-hoc reports and forms as requested by the CFO and Executive Management.
Assist with the management of real and financial investment assets of the college under the direction of the CFO.
Create and maintain financial aid disbursement and remittance journal entries.
Process monthly adjusting entries for health, workers comp, unemployment, and prepaid expenses by fifth day of the month.
Create GL accounts and map to financial statements.
Set up files for collection of annual audit data, request information from responsible parties, monitor receipt of information for timely submission.
Process annual bank contract and all bank correspondence necessary through documents and phone conversations.
Prepare and revise payroll and other Business Office procedures.
Prepare invoices and track outstanding invoices.
Send student statements on a semester basis.
Run student charges throughout the semester and reconcile with student listing.
Point of Contact when supervisor is otherwise engaged.
All other appropriate and related duties as assigned.
Bachelor’s degree in accounting OR associate degree in accounting or business administration and a minimum of three years payroll and accounting experience.
Knowledge of accounting principles.
Knowledge of payroll and accounting software.
CPP designation preferred.
Thorough knowledge of GAAP accounting principles; emphasis on non-profit accounting.
Five years payroll and accounting experience.
CPA designation or master’s degree in accounting.
Internal Number: LACCT111720
About Lac Courte Oreilles Ojibwe College
Lac Courte Oreilles Ojibwe College is a non-profit Ojibwe tribal college located in Northwest Wisconsin. Our focus is to help Native students advance themselves in the world, while studying their own history and language. The College serves both Native and non-Native students and offers a number of Associate Degrees as well as Bachelor Degree Programs in Business and Human Services to help prepare our students for today's world while maintaining the cultural intergrity of the Ojibwe people. The Lac Courte Oreilles Ojibwe College is an open-door institution which welcomes anyone who would like to work toward a better tomorrow.