Department: Facilities Mgmt EV Salary/Grade: EXS/6
The incumbent will report to the Manager, Financial Administration.
Supports a university accounting-related area or program within Facilities and acts as a key contact with financial operations.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. This specifically includes key monthly and annual close activities, cash management, non-NU invoicing, insurance claims, amortizations and utility bill tracking and payment.
Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
The role will support the department’s mission and values by exhibiting the following: inclusiveness, respect, initiative, collaboration, innovation, and accountability. The incumbent will strive to provide excellent service when performing job responsibilities and will practice safe work procedures, and follow safety rules at all times.
Areas of responsibility below:
Accounting policy & procedure
Bank and balance sheet acct
Business continuity planning
Chart &/or account coding
Creating new accounts
Endowment and gift accounting
Financial Statements Forecasting
Journal &/or ledger
Plant, debt & loan acct
Procurement card program
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Coordinates &/or provides information for the annual salary review process.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Controls account availability for all chart strings.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
Performs general office support activities
Ensures that area service level goals are met.
Provides training and support to related university units or program participants; maintains website and training materials
Supervises temporary, part-time or work study students
Provides work direction to others
Assists with hiring employees
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Understanding financial reporting.
Experience with recharge, cost accounting, consolidation
Experience in financial modeling, business analysis, business integration
Experience with integrated financial systems
Preferred Competencies: (Skills, knowle
Internal Number: 39792
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.