Primary Purpose: Under the general supervision of the Director, Business & Finance, is responsible for financial reporting, internal controls, and confidentiality.
Essential Functions: Responsible for performing all monthly and year-end reconciliations and journal entries as well as performing monthly bank reconciliations. Obtain and maintain a thorough understanding of the financial reporting and general ledger structure. Assist the Director, Business & Finance with the development and implementation of department policies, procedures, and internal controls. Perform and maintain oversight of a wide variety of accounts activities and reporting to include: Maintain and balance subsidiary accounts by verifying, allocating, posting, reconciling transactions and resolving discrepancies. Monitor balances in designated fund indices, student account indices, and gift indices Analyze and monitor transactions to ensure proper accounting standards Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information Assist with year-end close reporting such as annual report of UBIT and miscellaneous revenue Prepare monthly management reports and accompanying schedules and worksheets; prepare budget reports for department chairs, directors, and managers as requested Document policies, procedures and workflow for assigned areas of responsibility Reviews accounting documents to ensure accuracy of information and calculations and makes or directs correcting entries
Advise Cashiering Supervisor on resolution of various issues with banks such as cleared check differences, bank fee anomalies, etc.
Perform reviews of accounts payable, accounts receivable, cash, and capital assets; assist in documentation and monitoring of internal controls; assist external and internal auditors during audits as necessary.
Establish solid and professional working relationships with internal and external constituencies to include Development/Advancement, Dental Clinics, Stockton and Sacramento Campuses, and the City and County of San Francisco.
Coordinate, monitor and reconcile accounting activities with internal and external constituencies to include recording of gifts-in-kind; fundraising event accounts, parking taxes and obtaining certificates of authority.
Provide input to department goal setting; review accounting system and procedures and recommend modifications and improvements.
Remain current on accounting best practice through participation in educational opportunities, professional organizations, and professional publications.
Assist the Director, Business & Finance, with the oversight and management of capital assets within the San Francisco campus including conducting annual physical inventory.
Provide supervision for the other members of the Business and Finance staff in the absence of the Director, Business & Finance.
Perform all other duties as assigned by the Director, Business & Finance.
Minimum Qualifications: Knowledge of: Advanced knowledge of GAAP Advanced accounting reconciliation skills and financial reporting. Advanced analytical and research skills MS-Office applications with advanced Excel skills.
Experience: Minimum of five years of experience in accounting/business and finance.
Education: Bachelors degree in accounting, business administration or equivalent
Preferred Qualifications: Ability to: Work effectively in a team environment and project a positive, helpful, and professional demeanor Work independently and take on new tasks with high level of difficulty and take ownership of his or her work product Effectively handle multiple projects simultaneously in a deadline driven environment Maintain confidentiality Work with a high degree of integrity Find effective and efficient solutions to problems Maintain a commitment to excellence and high standards Prepare clear and concise analytical reports and presentations for internal and external customers
Education: Masters degree in accounting, business administration, or CPA highly preferred
Knowledge of: Non-profit fund accounting desirable BANNER software experience desirable System conversion and process change experience a strong plus
Experience: Experience in higher education environment desirable
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work performed is primarily general office/administrative with frequent use of computer, keyboard, mouse and telephone Requires sitting majority of the working day; occasional standing, walking, bending, and reaching Occasional lifting of up to 25 pounds
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.