Accounting, Auditing, Bookkeeping, Community, Social Services, Nonprofit
4 Year Degree
Nature of work and purpose
Under the leadership of the Executive Director of Transportation, this position is responsible for the management and oversight of comprehensive financial planning, implementation of generally accepted accounting principles (GAAP) throughout the organization, and preparing and submitting all required financial reports for NYCSBUS. Oversees not-for-profit financial reporting, required document submission, business planning, budgeting, forecasting, negotiations, and payroll and tax activities.
Ensures financial compliance by providing leadership, direction, and management of the finance and accounting teams at depot locations and provides strategic recommendations to the Executive Director and members of the NYCSBUS Board. Serves to assure compliance with the Service Level Agreement (SLA) with the DOE and the OPT’s Contractors’ Manual.
Duties and responsibilities
Provides guidance and oversight to the finance and accounting functions that directly support the NYCSBUS mission and its operational goals; specifically, directs finance and accounting efforts to meet or exceed the applicable performance standards as established in the SLA’s Scope of Services
Manages the processes used for financial forecasting and budget creation, monitors and balances the NYCSBUS operating budget; alerts leadership and makes changes as necessary
Ensures credibility of the NYCSBUS finance team by providing timely and accurate analysis of budgets, financial trends and forecasts; while utilizing business analytics and data trends to recommend financial strategy; advises on long-term business and financial planning
Works with the Chiefs of Operations and Technology, Human Resources and Administration, and the Director of Fleet and Facilities to establish and maintain a rolling five (5) year capital budget, planning for fleet growth, replacement, property and building improvement, expansion, and maintenance of technological infrastructure
Establishes business relationships with executive leadership teams, external partnerships, and stakeholders
Evaluates and advises on the impact of long-range planning, introduction of new programs and strategies, and regulatory action
Works with Area General Managers and financial staff to review financial policy, accounting and payroll practices to ensure compliance, accuracy, and efficiency
Provides leadership in the evaluation of short and long-term strategic financial objectives in acquisition, payroll, data collection, reporting, and procurement practices
Responsible for a hands-on and leading position in the development, implementation, and maintenance of a comprehensive job-cost system for depot locations; works with the Executive Director and Chief of Operations and Technology to create efficient and effective operational structures
Establishes and maintains strong relationships with senior executives so as to identify their needs and seek a full range of business solutions
Provides Executive Director with advice on the financial implications of business activities
Provides recommendations to strategically achieve cost-efficiency and optimize service delivery
Ensures that effective internal controls are in place and ensures compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting
Works with payroll and accounting staff members to ensure accuracy and that employees are paid accurately and on time
Works with the Director of Policy and Risk Management and the Director of Fleet and Facilities to ensure that all company assets are up to date and current with titles and paid registration fees
Will provide frequent presentations of financial status, change over time, and results to the Board or other stakeholders as needed
Performs any related work as required
Knowledge, skills, and ability
Comprehensive knowledge of financial and accounting ethics with significant experience in financial process regulation and compliance for a large and not-for-profit organization
Knowledge of finance and accounting principles for a large not-for-profit organization
Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations is essential
Strong problem solving and creative skills with the ability to exercise sound judgement and make decisions based on accurate and timely analyses
Demonstrated integrity surrounding financial document creation and reporting
Must have a strong sense of urgency and results-orientation
Ability to provide leadership to a large team with varying demands, requirements, and needs; works with team to support endeavors and challenges across all depot locations
Must be able to thrive in a fast-paced environment
Mastery of payroll, timekeeping and accounting software and Microsoft Office Suite
Ability to create succinct financial reports and presentations of material
Ability to supervise the work of others
Ability to pass random drug and alcohol screenings
10+ years in progressively responsible financial leadership roles, preferably in the education, transportation, or logistics industries
7+ years of experience in an executive finance or accounting role, and experience in a not-for-profit finance role preferred
BS in Accounting or Finance, MBA and/or CPA highly desirable
Equivalent combination of training and experience which provides the above knowledge, skills, and abilities may suffice in certain situations
Multilingual speaking and writing skills are a plus
This is a full time, 12-month, standard scheduled and salaried chief executive position. Typical workday is 8am to 5pm. There will be times when arriving earlier and leaving later are necessary. Attendance is required.
This position requires minimal physical tasks to perform duty as assigned. Many of the assigned tasks will require the ability to sit at a computer screen for long periods of time, compute numbers as needed, and execute the capability to retrieve and organize information, communicate effectively, and enter data accurately. Some travel within NYC will be required.
About NYC School Bus Unification & Services (NYCSBUS)
In October, New York City announced that the Department of Education (NYCDOE) reached a tentative agreement with Reliant Transportation for an acquisition of its school bus operating assets, which include its approximately 1,000 vehicle fleet and all equipment and intellectual property necessary for the provision of busing services. The agreement represents a long-term investment in school bus transportation that will provide greater stability, flexibility, and oversight in school bus service in the years ahead.
Prior to the acquisition, the City filed for incorporation to establish NYCSBUS (New York City School Bus Umbrella Services, Inc.), a not-for-profit to oversee and operate the acquired school bus inventory and its employees. NYCSBUS will assume operations of the approximately 900 routes previously operated by Reliant, which specialized in busing for special education students, accounting for approximately 10 percent of NYCDOE’s school age busing network.
The NYCSBUS Board of Directors seeks a visionary, innovative, and experienced manager as Executive Director to lead and shape this new organization as it begins this new innovative service model.