The West Virginia University Shared Services Center (SSC) is seeking applications for a Payment Support Specialist (Assistant Accountant). This position is responsible for providing guidance and support to WVU employees and other customers relating to their purchasing and procurement support needs. In addition, this position assists WVU central units, such as Procurement and Payment Services and Division of Finance, to maintain consistency and support policies and procedures created by these central units.

In order to be successful in this position, the ideal candidate will:

• Provide purchasing support for WVU faculty, staff and students. Assist customers with use of the systems owned by the central unit of Procurement and Payment Services.
• May act as a delegate when a customer needs to place a non-catalog order, including keying the order and following up with the customer to determine receipt of goods.
• Review and approve transactions in the WVU Procurement and Payment Services systems, such as Mountaineer Marketplace and MyExpenses. Must understand and adhere to, State and WVU procurement and travel rules and requirements.
• Handle specialized transactions for customers (example coordination of international vendor payments, stipends and honorariums).
• Support with purchase orders and reimbursements.
• Provide guidance in using systems.
• Resolve problems when customers need support with financial transactions.
• Complete requests for new vendor setup, discussing appropriateness with requester and facilitates contacting vendor for additional documentation.
• Manage and track gift card use.
• Process and reconcile cash advances.
• Provide guidance in using systems.
• Resolve problems when customers need support with financial transactions.
• Collaborate with other team members and the manager to maintain up to date procedures for the unit as technology and other work continues to change.
• Maintain an understanding on use of the knowledgebase and how to obtain answers from it.
• Maintain an understanding of the Board of Governors rules and other departmental WVU policies.
• Perform other administrative duties as assigned, including supporting other activities within the Financial Management area of the SSC.

Pay Grade: 15

• Bachelor's degree in business, secretarial or technical training related to the position, or an equivalent combination of education and experience.
• A minimum of one (1) year of experience involving:
  • Must be able to communicate well and work with a variety of constituencies.
  • Strong computer experience including Microsoft office
  • Must be proficient in Windows-based applications and have strong internet skills.
• Communicates effectively, both orally and in writing. Listens to others and effectively comprehends information.
• Must be able to communicate well and work with a variety of constituencies.
• High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic.
• Ability to read and understand procedures.
• Dependable; strives to be at work when scheduled.
• Resourceful; able to search for accurate answers.
• Strong attention to detail and ability to manage time and priorities.
• Must be able to maintain confidentiality.
• Must be proficient in Windows-based applications and have strong internet skills.
• Strong computer experience including Microsoft Office.
• Ability to learn and utilize technology, such as Mountaineer Marketplace and MyExpense.

• Valid driver's license

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/ .

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.