Purpose of Position:
The Kentucky Campus Compact (KyCC) Office Manager will provide organizational expertise and oversight for the general running of the organization. KyCC is housed at NKU which serves as the fiscal agent for KyCC. When fully staffed, there are 4 FT and 2 PT permanent staff and 5 FT and 2 PT annual staff. The Office Manager will be supervised by the executive director and will work closely with all KyCC staff members.
Primary Responsibilities :
Process and track all human resources and procurement paperwork including documents such as PARs, new hire paperwork for staff and AmeriCorps members, vendor forms, and personal services contracts. Use NKU SAP systems to process these documents. Create in-house records, using Salesforce software when applicable.
Process invoices and payments and track through the use of SAP, including invoices such as VISTA participation fees, KyCC membership dues, contractors and general vendors. Pay AmeriCorps VISTA payments and monitor AmeriCorps payment records. Meet regularly with the Accountant to discuss expenditures.
Provide oversight of KyCC Standard Operating Procedures, making sure all SOPs are documented and reviewed and updated annually. Organize and staff the hiring process of any new staff members.
Manage physical space, equipment and supplies for KyCC staff including ordering, tracking and replacing items. Order and make arrangement for the delivery of Gear and supplies for AmeriCorps members..
Build collaborative relationships with NKU offices such as Human Resources and Procurement; the AmeriCorps VISTA unit, and with Campus Compact Independent Affiliates Office Manager staff.
Provide leadership for other office management projects or initiatives at KyCC and perform other duties as assigned.
Participate in KyCC staff meetings and trainings.
Qualifications :
Minimum of associate's degree
Strong technology skills with Microsoft Office suite especially Excel, Google drive platform, and the ability to quickly learn new programs.
Salesforce experience preferred.
Minimum Education: Associate Degree
Minimum Experience: 5 years
Quick Link: 9922
