Updated: Jan 23, 2021 Location: UC Irvine Campus Job Type: Department: ACCOUNTING AND FISCAL SERVICES
Job Opening ID: 14811
Reports To: Operations Manager
Working Title: Contracts and Grants Accountant IV
Department: ACCOUNTING AND FISCAL SERVICES
Bargaining Unit: 99
Payroll Job Code: 006207
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providersstriving to make it as easy as possible for people to get the services they need, when they need them. Working closely with campus financial management, the UCI Controller's Office is a trusted strategic partner divided into three core teams: Accounting & Fiscal Services, Procurement Services, and Financial Services. The Accounting & Fiscal Services team ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, manages contracts and grants funding at the post-award stage, and champions compliance with policies, laws, and regulations. The Procurement Services team leads through best practices in the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service. Finally, the Financial Services team provides support and resources to campus in the areas of billing, collections, payments, disbursements, loan administration, and student tax information. In all these areas, the Controller's Office is always dedicated to providing effective and efficient customer service in support of UCI's mission and goals. The Contracts & Grants (CGA) Office has campus-wide responsibility for the administration of all federal and private contract and grant funding received by UC Irvine, which in fiscal year 2020 totaled over $500M. CGA is responsible for supporting the Irvine campus with fund setup, preparing financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash draw down, and closing out contracts and grants. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campus-wide to facilitate the management of approximately 2,500 contracts and grants across campus. CGA provides education and outreach to the campus and is deemed to be the campus expert in the area of post-award financial management.
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.
Bachelor's degree in related area and/or equivalent experience/training.
Ability to manage high volume and complex transactions.
Ability to interpret policy for others.
Skill to organize work and perform timely under pressure of conflicting deadlines.
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Skill to analyze and define problems promptly, identify relevant factors, formulate logical conclusions, and use accounting concepts to derive solutions.
Ability to perform highly complex financial analysis and customized reporting.
Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, application of indirect cost rates and other complex concepts in research administration.
Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
Special Conditions Required:
Must have a valid CA driver's license and participate in DMV Pull notice program.
Must be willing to work early mornings, evenings and/or weekends as needed. Completes the assigned training timely, and attends training workshops to enhance current and future career development. Participates in general staff meetings, campus workshops, and conferences.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.