This position serves as an Accountant position that works within sponsored project accounting. The Accountant will work on sponsored projects from initial setup to completion of closeout process. This position will work with most departments on campus to ensure grant accounts are set up properly, monitored, and invoiced. This position will complete account analysis, process budget revisions, and close out. This position will process indirect allocations for the departments and colleges and be familiar with UT Fiscal Policy and Federal OMB Grant Regulations to assist with compliance monitoring. The Accountant will also process deposits and assists others in the department when needed, as well as communicate effectively with campus and off-campus communities.
Key areas of responsibility include the following:
Process grant invoices and distribute appropriately for payment per funder guidance via email, regular mail, or funder payment system, also process Letter of Credit draws for federally funded grants through use of funder required systems.
Collaborate with Principal Investigators and departmental administrative assistants on accounting issues and to ensure compliance on grant accounts.
Filter calls pertaining to grants.
Budget and expense analysis to develop budget revisions for department and work with ORSP on any prior approval requirements.
Submit budget revisions to Director for review, approval, and enter them into IRIS.
Maintain budget revision documentation electronically in both IRIS and electronic grant files.
Initiate closeout paperwork and notification to department for grant and contract accounts.
Work with Principal Investigator and Departmental Administrative Assistant on proper closeout of accounts including account analysis, assistance with completing Statement of Final Charges forms, and directing department on processing of all transactions required to close out sponsored project account timely.
Review new contract and grant account documentation from Cayuse and set up electronic file in SharePoint/OneDrive.
Review contracts and grants accounts requests to determine type of invoicing, fund attributes and g/l coding for project budget.
Coordinate with Office of Research and Sponsored Programs for any missing or incorrect information pertaining to new account requests.
Prepare account sheets and budgets for new grants and contracts and setup paper files to be reviewed by Assistant Director and Director.
Notify required departments and staff of new R account to ensure maintenance of accurate and complete grant, and contract paper and electronic files.
Set up other restricted accounts in IRIS such as N Accounts and occasional university gift accounts.
Cash Management to include deposit grant payments into Unapplied Cash Account in IRIS and note accurate sponsored project account and invoice for posting to the WBS element.
Track outstanding invoices via Accounts Receivable Aging Report and contact customers regarding payment.
Work with Assistant Director and Director to resolve any major account receivable issues.
General support duties for Accounting Services include answering phones, distribute calls, greet customers, assist with general questions related to departmental functions and IRIS reports/transactions, general filing, process external mail, and scan documents.
Grant and Contract General Support include helping Assistant Director with monthly effort certification report, review and assist campus with effort certification questions, payroll and other general financial questions pertaining to grants and contracts.
Train department on entry of sponsored project cost transfers.
Assist with audit requests and aiding departments in making corrective actions.
Year-end duties of reviewing reports for record retention and storage, creating record of stored files, and moving files to storage.
Other duties as assigned.
The idea candidate will possess the following:
Knowledge of basic accounting principles, budget management skills, and well-developed computer skills; ability to communicate effectively, manage time well, multi-task, be well-organized, and detail oriented; intermediately skill level in Excel, and other Microsoft Office programs such as Outlook and Word, and in Adobe; skilled in navigating and data entry in accounting software; knowledge of university fiscal policies, especially in relation to Sponsored Projects; familiarity with OMB Uniform Guidance regulations and UT Fiscal Policy; and skilled in SAP (IRIS) accounting software, Cayuse proposal, and award system is preferred.
Review of applications will begin on February 11thand continue until the position is filled. Applications received bythis datewill receive priority consideration.
Minimum Qualifications: Bachelor's Degree; 3 years in an office environment with a well-developed level of experience in account management, invoicing, accounts receivable, and budget management.
Preferred Qualifications: work in general accounting or bookkeeping with 4 years or more of experience and work in sponsored project accounting specifically preferred.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
Internal Number: 211406
The University of Tennessee at Chattanooga is an engaged, metropolitan university committed to excellence in teaching, research, and service, and dedicated to meeting the diverse needs of the region through strategic partnerships and community involvement.