The Accounting Manager serves as a senior staff accountant and is responsible for general ledger management including account reconciliation, cash receipts and accounts receivable processing, revenue and expense accruals, and the timely and accurate monthly closing cycle under the supervision of the Director of Finance. Candidates should have excellent understanding of accounting rules, internal controls, and procedures, including Generally Accepted Accounting Principles (GAAP); ability to work independently and meet deadlines; advanced spreadsheet skills; and five+ years of experience in accounting at nonprofit organizations.
Duties and Responsibilities:
Record financial transactions including, but not limited to payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger transactions using QuickBooks software, spreadsheets and other tools to track and manage data;
Maintain internal controls and safeguards for receipt of revenue, assets, expenditures, and program budgets;
Maintain financial record keeping systems;
Ensure that balance sheet general ledger accounts are reconciled to subsidiary records monthly and record related monthly closing entries;
Reconcile monthly bank and credit card statements;
Prepare bi-weekly payroll and maintain accurate and complete payroll records for all staff and 1099 contractors. Ensure that all payroll related accounts are reconciled quarterly to federal form 941;
Prepare monthly financial reports by program and function and work collaboratively with department directors to resolve variances, and missing or inaccurate information;
Supervise the work of accounting and/or bookkeeping support;
Review and process employee expense reimbursements;
Monitor and follow-up on receivables that have exceeded their expected collection dates;
Prepare cost-benefit assessments, analyze expense trends, and make budget recommendations.
Prepare schedules and coordinate the collection of data from co-workers and external stakeholders to ensure the timely completion of the annual audit and informational returns;
Partner with members of the Development team to enhance and better integrate the development function with the accounting function including, but not limited to the monthly reconciliation of the donor database to QuickBooks and the timely recording of grant awards, and preparation of grant reports;
Partner with members of the HR & Operations team to enhance and better integrate the HR function with payroll and accounting;
Assess and recommend to the Director of Finance options for the use of technology to improve workflow, staff convenience, and internal controls; and,
Support the Director of Finance in preparing financial information for Board, Finance Committee, and staff meetings.
PRA’s compensation package for full-time regular employees includes:
100% Employer paid insurance premiums for health, dental, vision, short and long-term disability, and life insurance;
Paid vacation, sick, disability, and personal leave;
Employer contribution of 5% of salary towards a socially responsible retirement fund; and
Access to professional development
The ideal candidate would have most or all of the following:
Excellent understanding of accounting rules, internal controls, and procedures including Generally Accepted Accounting Principles (GAAP) especially as they apply to nonprofit organizations;
At least five years of experience in accounting at nonprofit organizations;
Ability to multitask, prioritize, work under pressure and meet deadlines;
Ability to work independently;
Attention to detail and accuracy;
Advanced knowledge and experience with Excel spreadsheets and QuickBooks or equivalent software;
Strong analytical skills;
Great interpersonal and customer-service skills; and,
A Bachelor’s degree or equivalent training in accounting, business administration, or related field.
Political Research Associates is committed to hiring someone with the right mix of experience (both traditional and nontraditional), political commitment, and potential to grow with us. We strongly encourage people from communities most negatively affected by right-wing ideologies & campaigns to apply, particularly: people of color; immigrants; women and feminine-identified people; lesbian, gay, bisexual, queer, and Two-Spirit people; genderqueer, trans, intersex, and gender non-conforming people.
Employer will assist with relocation costs.
Additional Salary Information: This is a full-time salaried position ($65,000 - $75,000) with fabulous colleagues and a collaborative working environment. Applicants would preferably be available to work from Somerville, MA headquarters (currently closed due to pandemic precautions), however applicants interested in working remotely will receive equal consideration and are encouraged to apply. Relocation assistance provided.
About Political Research Associates
Political Research Associates (PRA) is a national nonprofit devoted to supporting movements that are building a more just and inclusive democratic society. We provide research, strategy, and briefings to expose movements, institutions, and ideologies that undermine human rights. PRA publishes The Public Eye magazine quarterly. The PRA staff union is a unit of the Washington-Baltimore News Guild, Local 32035 of C.W.A. Our office is located in Somerville, Massachusetts.