POSITION SUMMARY:

The Bursar is a salaried accounting position responsible for the execution and coordination of processes related to student billing, receivables and payment functions for Spalding University. 

ESSENTIAL FUNCTIONS:

• Supervise and coordinate work of Assistant Bursar and Collections Manager.
• Ensures proper recording and accountability of financial transactions for tuition, fees, refunds, billings, waivers, student accounts receivable, collections and disbursements.
• Manage and monitor all transactions processed through the A/R system.
• Update and maintain any changes to A/R billing tables and C/R module in Colleague system.
• Monitor, control, and correct (if needed) all activity from other departments impacting student accounts.
• Create End-of-Month and End-of-Year revenue and A/R deferral entries and Financial Aid deferral entry.
• Prepare A/R reconciliations, analyze special accounts and generate related reports as requested by the CFO, Provost, President or other members of University administration.
• Maintain extensive knowledge of the A/R system including the interface with Registrar, Admissions, Financial Aid, and Student Life modules.
• Review and post Financial Aid transmittals.
• Reconcile A/R aging to General Ledger Control Account.
• Reconcile other A/R-related General Ledger Accounts, such as accounts in collection, Direct Lending Loans, A/R Third Party payers, etc.
• Create and/or review recurring and correcting journal entries.
• Initiate and provide current A/R billing statements to students via the Spalding Portal and Student Self-Service.
• Respond to student requests for information related to their individual student account statement (charges, payments/credits).
• Review and analyze individual student accounts activity; ensure proper adjustments or corrections are made in a timely manner as posting or processing errors are identified.
• Initiate all student refunds for processing and create payment vouchers for accounts payable clerk.
• Oversee processes for students receiving Vocational Rehabilitation or Department of Veterans Affairs (V.A.) educational benefits; process registration and enrollment certifications.
• Manage and monitor all activity related to the components of the University’s student meal (board) plans and housing assignments.
• Monitor all Third Party/Employer Reimbursement billing and payments for students including special international students.
• Monitor all approved Spalding Employee Tuition Remission Forms and coordinate the processing of educational benefits for eligible employees with the Payroll Accountant (Graduate Remission taxable portion) and Financial Aid (posting the remission to A/R) staff.
• Assist with the development and management of accounting-related processes for special programs such as Student Travel, Continuing Education, etc.
• Properly maintain A/R files and documentation in order to prepare for the annual internal and external audit.
• Provide annual 1098-T forms to students and the Internal Revenue Service (IRS).
• Update and Maintain A/R and C/R Procedures Manual.
• Promote and support the mission and vision of Spalding University, and the development of its institutional and strategic priorities.  Adhere to the University policies, procedures and compliance guidelines.
• Aid the admissions, business, financial aid and registrar offices during peak enrollment periods as time allows.
• Participate in student on-boarding/orientation sessions and activities related to student accounts.
• Perform other job-related duties as assigned.