Rutgers, The State University of New Jersey, is seeking an Accounting Specialist for the Office of Research and Economic Development (ORED). The position reports to the Sponsored Programs Accounting Supervisor. As part of ORED, the Accounting Specialist (accountant) administers and coordinates post award administration of assigned grants and contracts for research and other sponsored programs funded by external sources. Collectively these are referred to as awards. An award can consist of one general ledger account or multiple project accounts and/or cost sharing accounts. This position serves as the appropriate principal investigator’s/department contact for grant and contract accounting functions.
Among the key duties of this position are the following:
Reviews new award setup documentation for terms and conditions, award restrictions or sponsor requirements for the fiscal and administrative management of awards.
Communicates any differences to the Manager II and note any special instructions in Tracking Notes and the account file.
Ensures Projects and General Ledger (Oracle Cloud) are accurate and current.
Reviews financial transactions and related documents to assure allowability, conformity, reasonableness and to avoid waste, loss, misuse.
Reviews cost sharing accounts to make sure the appropriate cost sharing is taking place as planned.
Ensures all award supporting documents are complete and properly authorized.
Keeps grant and contract files organized.
Keeps supervisor informed of problem areas.
Minimum Education and Experience:
Bachelor’s degree with a major in Accounting or related field or an equivalent combination of education and/or experience that demonstrates knowledge of Accounting/Financing principles.
A minimum of two (2) years relevant experience in a financial/accounting function, good communication skills, and computer literacy.
Required Knowledge, Skills, and Abilities:
Personal computer skills are essential.
Working knowledge of the Microsoft suite of programs which includes spreadsheet, word processing and data base applications.
Capable of working with a diverse group of business professionals.
Strong verbal, writing , interpersonal, organizational and analytical skills.
Ability to understand and apply the information pertaining to grant and contracts documents, University, Agency policies and regulations.
Ability to handle multiple tasks and special assignments in a professional manner.
Willing to adapt to periodic changes made to their award workload assignment due to redistributions needed to balance the workload among all accountants.
Knowledge of Rutgers University systems, policies and procedures is highly desirable.
Two (2) years of grant and contract accounting experience preferred.
Microsoft Excel, Word and Access to prepare and submit financial invoices and reports, ORACLE Cloud projects and general ledger and Financial Data Warehouse reports using Rutgers reporting tools to extract information from the financial data warehouse to be used in preparation of financial reports and invoices.
Analysis of information and processing of correcting journal entries using Excel Templates and the Oracle Base Application.
Reviews and analyze the allowability of transactions using ORACLE projects and general ledger and the financial data warehouse.
Physical Demands and Work Environment:
Posting Number: 21ST0261
Location: Rutgers University-Newark
Internal Number: 126220
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.