Financial Research Compliance ensures that sponsored funding is used for authorized purposes in compliance with applicable grant and contract terms, federal and state regulations and university policies and procedures. Functions of the department work to support these goals through management of effort reporting, approvals of cost transfers, sub recipient monitoring, reviewing federal administrative salary and non-salary costs, serving as a resource to compliance related issues, and coordination of various audits. This office works closely with the sponsored project offices and divisional business offices to ensure compliance with regulatory requirements to which grants and contracts are subject. This position requires advanced working knowledge and understanding of federal, state and agency specific regulations for grants and contracts. The Financial Research Compliance Accountant will serve as the subject matter expert in the area of subrecipient monitoring for the University.
Specific Duties & Responsibilities:
I-Sub Recipient Monitoring
Collection of Uniform Guidance Single Audit and Compliance Reports for sub- recipient
Analyze the subrecipient data report and determine the necessary documentation for compliance and audit requirements.
Establish and maintain university database for subrecipient entities which will require communication with departments, office of research administration and sponsored projects offices in order to maintain accurate contact information.
Communicate with subrecipient, department, divisional business offices and offices of research administration to obtain documentation necessary to support subrecipient monitoring.
Develop and manage annual subrecipients report to document subrecipient’s communication, inquiries and issues
Review Subrecipients Uniform Guidance Single Audit /Compliance Report
Verify subrecipient documentation for completeness and compliance with Federal Regulation requirements.
Update annual subrecipients report and document receipt of subrecipients of Uniform Guidance Single audit or related compliance audit reports
Closely work with departments and subrecipient entities to identify findings related to university pass through funding.
Respond to Uniform Guidance Single Audit Requests
Monitor and respond to requests from sponsors for updates on JHU’s Single Audit report.
Respond to requests for corrective actions plans on prior year findings
Issue management responses
Request corrective action plan from subrecipient and issue university management response in a designated timeframe as required by federal regulations.
Independently work with departments and recommend monitoring activities based on audit findings and document.
Follow-up with the department to ensure that the department has implemented recommended monitoring activities based on audit findings and document.
Collect survey for new subrecipients
Analyze the subrecipient monthly data report for new subrecipient.
Gather contact information for new sub recipients to submit institutional compliance surveys.
Ensure the institutional compliance survey for both new domestic and international sub-awards are received and reviewed in a reasonable time frame.
Update annual subrecipient report and document receipt of new subrecipient communication, inquiries and issues.
Manage the sub recipient help desk email account to ensure quick and thorough responses.
Assist Office of Research Administration, authorized representatives of the subrecipient organizations and departments as it relates to subrecipient monitoring and risk classifications.
II-Payroll and Non-payroll Cost Transfers
Review and approve non payroll and payroll cost transfers to ensure compliance with university policies, federal regulations and sponsor guidelines.
Ensure supporting documentation invoices, receipts are present
Ensure late explanation is reasonable
Ensure reason code is applicable
Confirm status of effort report
III-Administrative Cost for Allowability on Federal Awards
Analyze and review administrative costs for allowability on federal awards and follow up with departments for supporting detail.
Review the award’s terms and condition for restrictions
Follow-up with department for supporting detail
IV-Adherence to the Various Salary Cap Requirements
Review salary cap adherence as it relates to the various funding agencies and work closely with departments with instruction on the salary cap calculation.
Review awards to determine if salary cap is applicable
Review salary cap calculation for accuracy
V-Provide Customer Service Support to the User Community
Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
Advise departments on compliance issues and the interpretation of applicable regulations (e.g effort, cost allocations, allowablility, etc.)
VI-Train and Mentor User Community on Financial Research Compliance Policies
Develop course materials to be used in the training of sponsored projects processes by the user community.
Train the user community on sponsored projects processes utilizing the SAP training client.
Train and advise staff on best practices, policies, and procedures.
Assist in developing policies, processes and procedures to ensure consistent operations.
Guide and support newly hired staff by teaching, advising and counseling on Financial Research Compliance processes in order to promote professional development for all staff members.
VII- Other Responsibilities
Assist with the University’s Uniform Guidance Single Audit
Respond to audit samples by gathering, reviewing and making determinations independently as to the adequacy of the supporting documentation, invoices, departmental subrecipient monitoring packages, certification for payment forms, and Single Audit or related audits.
Communicate with department to obtain documentation necessary to support sub- recipient monitoring as a result of an audit inquiry.
Analyze, review and gather documentation regarding audit follow up inquiries.
Assist in the monitoring of the Effort reporting process
Assist in managing the Effort reporting process through processing the daily payroll cost transfers and managing help desk calls and emails.
SAP support pack testing
Closely work with Enterprise Business Solutions testing system functions for support packs and upgrades.
Assist with ad hoc audit requests
Minimum Qualifications (Mandatory):
Bachelor’s degree in accounting, business, finance or related field. If Bachelor's degree is in unrelated field, four years of progressively responsible experience is required.
Three years of progressively responsible related work experience
Experience with statistical packages and graphics packages to assemble, manipulate and format data and/or reports
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
MBA or Master’s degree in finance, accounting, or related field
Knowledge, Skills, & Abilities (KSA’s):
Advanced knowledge of grants and contracts and OMB Uniform Guidance 2 CFR Part 200
Advanced knowledge of the laws and regulations that apply to an accounting function and are required to ensure compliance
Strong ability to understand the University’s accounting system
Advanced knowledge in the use of financial software applications, relational databases, spreadsheets, and/or word processing
Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports
Ability to exercise independent judgment in the processing and resolution of non-routine, highly complex accounting matters while assuming responsibility for those decisions
Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas
Classified Title: Sr. Accountant Working Title: Senior Accountant, Financial Research Compliance Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280-$81,435 (commensurate with experience) Employee group: Full Time Schedule: Monday-Friday/8:30am-5:00pm Exempt Status: Exempt Location: 45-MD:JH at Keswick Department name: 10003601-Financial Research Compliance Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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