CLASSIFICATION:                            Exempt

A.    GENERAL SUMMARY

This position has primary responsibility for performing routine accounting functions such as report production and review (internal and external), ledger/account reconciliation and maintenance, cost analysis and posting.  The incumbent also assists in preparing financial analysis of simple operating statistics and/or financial data.

1. DUTIES AND RESPONSIBILITIES OF THE POSITION

 Duties are described in major areas in order of importance, and after each major area, the approximate percentage of time working on various components of the job is estimated.

 PROGRAM ADMINISTRATION AND COORDINATION (90%)       

• Provide Grant Accounting for Federal Programs.
• Prepare Grant Program Reimbursement Requests (i.e., draw and related documents).
• Process and review cash activity associated with Federal, State and Local programs to ensure all activity has been recorded for the month as needed.
• Prepare journal entries related to the various areas of responsibility to support of month end closing in compliance with federal regulations, modified and accrual basis of accounting.
• Timely review of all Program Purchase Orders, Requisitions and Check Requests for proper application of cost principles.
• Assist with agency procurement procedures related to Head Start program. 
• Maintain and balance program accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Prepare, monitor, analyze and report on the program(s) budgets including monthly budget to actual reports.
• Prepare and present monthly financial reports to program staff and/or Policy Council/Advisory Board.
• Collaborate with Program Managers and/or Vice Presidents.
• Prepare quarterly and semi-annual Federal Financial Reports. 
• Prepare indirect cost rate reconciliation and administrative cap analyses. 

• Monitor Head Start compliance with grant requirements.
• Assists with analysis, interpretation, and communication of cost and expense variances to Management.
• Evaluate the appropriateness of defined cost allocation methodologies.
• Comply with GAAP and legal accounting requirements.

• Prepares (and/or reviews) programmatic and fiscal reports for external and internal sources timely and on or before the deadlines for submission.
• Coordinates and monitors data entry to include resolution of systematic corrections working in conjunction with other business office team members.
• Perform monthly, quarterly, and annual closing activities.
• Provide assistance with fiscal monitoring reviews conducted by federal, state and local agencies.      
• Provides input in the day-to-day decisions for administering all financial functions of the agency.
• Assist in the preparation of required schedules for year-end audits.
• Reconciles and reviews bank statements as needed.
• Perform other appropriate duties as assigned.

TRAINING (10%)

1. Attends all professional development workshops and meetings as deemed necessary by supervisor