3) Reconciles all investment accounts on a monthly basis. Prepares journal entries to record investment activity, including interest earned and changes in realized and unrealized gains and losses and submits to Controller for review and approval. Ensures LAIF quarterly report agrees to G/L and allocates LAIF interest.
4) Reviews, analyzes, and downloads payroll data from Ceridian to perform semi-monthly payroll posting into accounting system. Reconciles Ceridian payroll summary report to the G/L and submits to Controller for review and approval. Assists with all payroll inquiries and assists in the annual and triennial audit of payroll transactions. Performs semi-monthly and monthly posting of Athletics payroll into the accounting system and submits to Controller for review and approval.
5) Leads the coordination of monthly and year-end closing processes. Reviews and approves reconciliation of subsidiary ledgers prepared by accounting staff, including accounts payable, accounts receivable, petty cash, and cash receipts. Performs reconciliation of the detail agency account ledger, pre-paid accounts, inter-fund accounts, and transfers of funds. Ensures that all outstanding expenses and revenues have been accrued monthly.
6) Maintains the fixed assets ledger. Updates fixed asset data (new acquisition and deletion) in accounting system, runs, and posts depreciation schedule. Prepares JE to reflect new acquisitions and deletions.
7) Maintains schedules on asset, liability, and net asset accounts. Performs account analysis and reconciliation for all balance sheet accounts for all funds. Locates and examines errors and discrepancies and prepares entries to correct general ledger accounts in order to close the books and fulfill other yearly audit requirements.
8) Audits, reviews, and verifies that all ASB, IRA, and Athletics activity has been posted into accounting system prior to monthly invoice being issued to the University for reimbursement. Distributes and maintains records of ASB and IRA fees including IRA Claim schedules on a monthly basis or as needed. Maintains schedule on Athletics cash deficit and campus invoices, monthly
9) Prepares monthly and year-end financial statements, which summarize/reflect business activity and financial position. Analyzes trial balance, balance sheet, income statements, and other reports prior to submission to Controller for review and publication. Provides training to directors/managers with on-line financial reporting system and assists with financial data in support of business planning, budget monitoring, and resolution of any financial errors and funding changes. Reviews and analyzes reports with department managers when necessary.
10) Prepares periodic financial, grant, fund, and administrative reports for review and approval of the Controller, including monthly Children's Center reports submitted to the Department of Education, Titan Student Center cash flow and Operating Projection, and General Fund Support Activity information for use in determining In-Kind Cost Recovery from the university. Collects data and administers the escheatment process for unclaimed property (November and June).
11) Prepares journal entries for all funds as required, to include posting and recapping of year-end auditor closing entries. Verifies account numbers, amounts, and purpose of journal entries prepared by others. Enters and posts journal entries. Reviews and analyzes IRA general ledger accounts and initiate journal entries to correct or adjust the balances.
12) Participates in and contributes to preparation for and execution of all required audits. Generates trial balance and work papers for all divisions in preparation for annual audit. Prepares year-end schedules and reports for inclusion with campus financial statements. Provides internal audit support as requested. Assists with internal and external audit inquires.
13) Prepares schedules and worksheets to assist auditors in annual 990 tax filings in collaboration with the Controller. Maintains working knowledge of and ensures compliance with all accounts payable taxes for resident, non-residents, and all sales/use taxes. Examines accounts and records and computes sales tax owed according to prescribed rates, laws, and regulations. Ensures that organization complies with periodic sales tax payments, information reporting, and other taxing authority requirements. Represents organization before taxing bodies.
14) Assists the Controller with the administration and maintenance of accounting information systems. Creates new accounts, expense codes, and name changes. Manages JE workflow approval. Updates date restriction posting monthly. Updates to current year, any changes in 1099 filing regulations. Manages end of fiscal year process to Copy Object Association (GLUTSUCO) and record balances forward for AS, TSC, IRA and Agency funds.
15) Assist with special projects as needed in the accounting department.
Education, Work Experience Requirements and Abilities:
Education and/or experience: Bachelor's degree or equivalent with a major in accounting, business administration, finance or a related field; or a minimum five years related experience; or an equivalent combination of education and experience.
Knowledge and abilities:
Thorough knowledge of generally accepted accounting principles and practices; office methods and procedures;
Financial and analytical systems and tools have ability to present data; and effectively use accounting applications.
Working knowledge of accounting methods and related laws, rules and regulations.
Proficiency with financial system software.
Proficiency in Microsoft Office software, especially Excel.
Ability to respond to common inquiries or complaints from customers or regulatory agencies.
Ability to effectively present information to management.
Work effectively with co-workers, customers, and others by sharing ideas in a constructive and positive manner;
Listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues;
Address problems and issues constructively to find mutually acceptable and practical business solutions.
Ability to listen effectively and identify issues/concerns, prioritize work to assure completion on a timely basis;
Anticipate the needs of the office and initiate action to accommodate those needs.
Must be able to maintain the highest level of confidentiality.
Confidence to own processes, communicate issues, propose changes and to be an advocate for ASI.
Strong troubleshooting and creative problem solving skills
High attention to detail and ability to multi-task - Accuracy
Ability to build and maintain positive working relationships and positively represent finance department to other departments within the company
Conquering emails - gain a reputation for following up and responding to emails promptly.
Ability to work independently and as part of a team to foster collaborative environment in finance department and ASI as a whole
Drive to meet and exceed deadlines, mastering time management
Initiative to drive process improvement and efficiencies
Excellent verbal, written and interpersonal communication skills to interact with team members, senior support personnel, high level personnel and external customers
Communicate with other contacts outside the company with limited supervision Additional Requirements:
Typical Physical Requirements: Work is performed in a temperature-controlled office environment. There is frequent face-to-face and telephone contact with staff, students, and the campus community. The noise level in the work environment is usually moderate.
Must be able to pass a urine drug screen.
Upon hire employment history, criminal, and employment background check will be completed.
The Associated Students, CSUF, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
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California State University, Fullerton is a major regional university in a vital, flourishing area that includes Orange County, metropolitan Los Angeles and the expanding Inland Empire. The beautiful, 236-acre campus is set in Fullerton in north Orange County, about 25 miles from downtown Los Angeles and about 21 miles from nearby beaches. Cal State Fullerton has more than 37,000 students and approximately 1,800 full and part-time faculty members. The University offers 107 degree programs in eight colleges. Accredited by the Western Association of Schools and Colleges, CSUF is fourth in the nation for the number of bachelor's degrees awarded to minority students and first in California for the number of bachelor's degrees awarded to Hispanics.The University is one of the 23 campuses in the California State University System. Since the campus opened, CSUF has awarded degrees to more than 215,000 graduates. Many are leaders in business, government, education, and the arts.
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