The Stanford School of Earth, Energy & Environmental Sciences (SE3) develops the knowledge and talent to understand the workings of the planet and to help solve resource and environmental challenges.
The Department of Energy Resources trains future leaders in the science and engineering of Earth's energy resources. We combine theory, experiments, and computation to understand and influence the global energy resources landscape. We are committed to leading the way to provide the people, methods, and tools for sustainable management of the Earth's energy resources. We are seeking a 75% time Research Administrator to join our finance team.
The ideal candidate will be a highly motivated, organized, and detail oriented. The successful candidate will have a good sense of humor and the ability to interact well with our current administrative team, faculty and students in a culturally diverse environment.
Your Responsibilities will include*
The person in this role will be responsible for managing and overseeing the activities of the Stanford Natural Gas Initiative (NGI), a collaboration of more than 40 research groups, industry partners and external stakeholders. Responsibilities include managing the Initiative's seed grants from proposal acceptance through closeout; budget preparation; transaction approval; account reconciliation, analysis and reporting; administering industrial affiliate contracts and invoices; communications management (website, newsletter, briefs); event planning.
*The responsibilities listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this position, you will need:
Education & Experience:
Bachelor's degree and five years of job-related experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
Knowledge and ability to understand, interpret, and communicate university policies and procedures.
Excellent oral, written, and communication skills.
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Expert in project management, including managing international collaborations and complex multi-sub award contracts.
Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctoral scholars, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
Extreme attention to detail.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.
Our Preferred Qualifications are:
Knowledge of Stanford University financial systems and policies.
Certifications and Licenses:
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter describing your interest and qualifications for this position, and a resume along with your online application.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. Additional Information
Location: School of Earth, Energy & Environmental Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.