Position is open until filled. Please apply immediately.
A resume and cover letter are not required with your application, but highly encouraged
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing and coordinating agency for the nine-county San Francisco Bay Area. For more information about MTC, visit us at www.mtc.ca.gov.
The Grants Receivable Accountant administers the financial management of Grants and Contracts in accordance with government regulations and MTC policies and procedures. In this position, the Grants Receivable Accountant will:
Prepare, process, and maintain MTC grant-related accounts receivable and related documentation;
Develop and maintain partnerships with grantors, project managers and other MTC departments and sections (Purchasing, Accounts Payable, Payroll, Budgets and Treasury);
Review and analyze grant-related expenditures to ensure compliance under grant agreement;
Monitor grant balances by fund, program and funding source;
Prepare grant-related general ledger journal entries;
Assist in resolution of disputed cost reimbursements;
Reconcile AR Aging Report and General Ledger to ensure timely collection of outstanding grant reimbursements;
Assist project managers with grant closeout procedures in accordance with grant regulations;
Coordinate with Budgets in assigning appropriate funding source to Contracts and Expenditures;
Assist Treasury section with the identification and application of Federal, State and Local cash receipts;
Enter and maintain MTC contracts and amendments;
Prepare Schedule of Federal Expenditures in accordance with Generally Accepted Accounting • Principles (GAAP), Governmental Accounting Standards (GAS) and Uniform Guidance and provide other grant-related and accounts receivable support in conjunction with the annual financial audit.
SKILLS AND ABILITIES
The ideal candidate will have the following knowledge, skills and abilities:
Financial and Governmental Accounting principles;
Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance;
Knowledge of accounts receivable and cash receipts procedures;
Knowledge of Federal, State and Local grants and grant reimbursement procedures;
Knowledge of automated financial accounting systems, in particular, General Ledger, Accounts • Receivable, Cash Receipts; Contracts and Purchasing modules;
Methods and techniques for record keeping, as well as report preparation and writing;
Work with Grantors, Project Managers, and other non-financial departments;
Make involved and varied arithmetic computations rapidly and accurately;
Use initiative and sound judgement to make decisions within established guidelines and regulations;
Proficient in Microsoft Word and Excel
An appropriate combination of education and experience that has provided the required knowledge, skills, and abilities is qualifying. A typical way of obtaining the required qualifications is:
Education: A Bachelor’s degree from an accredited college or university in an appropriate discipline such as accounting, public administration, business administration, finance or related field, including completion of a minimum of 24 semester hours in accounting. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with the application.)
Experience: Minimum of one year of recent, full-time professional accounting or auditing experience.
License/Certificate: Possession of a valid California Class C Driver’s License and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Specific tasks and duties include, but are not limited to, the following: =
Prepare accounts receivable invoices to be sent to funding agencies in accordance with grant agreements, federal, state and local laws and regulations using information generated by the accounting system. This includes analyzing expenditures for appropriate grant assignment and ensuring match requirements are met; compiling supporting documentation such as invoices, timecards, progress reports, and contracts documentation as required by grant agreement;
Track cumulative amounts and balances remaining for each grant; coordinates with budget section on budget balances and amendments;
Assist Project Managers with questions and grant close-out reporting;
Initiate meeting with Project Managers for new grants and subsequent meetings to maintain communication throughout and at the conclusion of the grant;
Compute staff blended rate for grants that have standard billing rates.
Prepare miscellaneous manual invoices;
Prepare and analyze aging report; resolve disputed invoices and contract grantors for overdue payments;
Electronic drawdown of federal funds which includes verification of the right drawdown category from Project Managers;
Research and reconcile outstanding retention receivables with cash receipts;
Verify availability of funds and approve release of certain accounts payable invoices;
Prepare journal entries and supporting documentation for approval and posting by supervisor.
Reconcile general ledger accounts;
Contracts & Amendments
Enter and maintain agency contracts and amendments; determine appropriate funding for grant related contracts;
Policies & Auditing
Perform month-end/year-end closing functions; prepare financial reports for annual federal and financial audit; perform Subrecipient Monitoring; prepare Schedule of Final Expenditures for Uniform Guidance report;
Maintain efficient electronic and paper files in accordance with MTC and Federal records retention policies;
Perform other job related duties as needed or assigned.