The University of Maryland, Baltimore (UMB), Institute of Human Virology (IHV) is currently recruiting for a USID Contract Administrator . This position will work directly with UMB finance and grants & contracts teams at the central level and IHV level as well as the program implementation teams of CIHEB. This position will ensure that cotnract invoicing and backup documentation is completed in a timely and accuarate way, will train country finance staff on the prepration of invoices and backup documentaiton, and will work with the UMB central teams to provide training and ensure all contract requirements are met in a timely and compliant way.
UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Oversee the Pre-Award contract and grant preparation of proposals and application submissions. Ensure proposed terms and conditions are in compliance with applicable regulations and meets all deadlines.
Assist in finding grant or contract opportunities for faculty. Maintain data and other informational resources. Review funding opportunities and notices announcement for administrative requirements and provide the groundwork for the application required documents.
Provide assistance to faculty in interpreting simple and complex award terms and conditions. Maintain best financial practices to assure compliance with sponsor requirements, university policies and procedures, and Federal, State, and sponsors guidelines. Review application forms, contract templates, correspondence and selected agreements for presentation of information. Collaborate with PI to develop project plan by interpreting policy and procedure.
Review requirements for the application and funding processes. Prepare guidelines for the submission. Assist faculty in writing grant applications and contracts proposals.
Gather and prepare grant and contract line by line budget for submission and application in line with applicable polices. Develop timeline to meet submission deadlines and checklist of required documents.
Navigate the subcontract process through University Systems, and provide groundwork to partners to ensure partnership is in compliance. Assist in negotiations and recommendations or modifications to grants, contracts, and subcontract agreements.
Generate reports to demonstrate faculty current profile. Analysis trends and make recommendations for other funding sources.
Oversee the submission of external documents or agreements to sponsoring company or funding agency. Ensure receipt of the institution copy of all submittal and copies of final document/agreement. Provide internal follow up/tracking system for campus projects. Generate required documents checklist for grant application.
Submit and generate contract and grant reports in a timely manner in the financial planning for the University routing database. Review reports for accuracy and address items as needed.
Identify and alert potential issues in the proposal or application process and assist in resolution. Evaluate processes to determine trends to improve routing of grant applications. Provide suggestions to improve process.
Provide administrative support in preparation and submission of contracts and grants.
Perform other duties as assigned.
Education: Bachelor's degree.
Experience: Four (4) years of accounting, budget, contract, grant or research administration .
Certification/Licensure: Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.
Other: Financial disclosure reporting required by State of Maryland Ethics Committee.
Related experience may be substituted for education
Hiring Range: Commensurate with education and experience
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.