The Senior Staff Accountant is responsible for assisting financial leadership for Harvard Kennedy School (HKS) Executive Education (Exec Ed) by performing a broad range of financial activities which include:
This position works very closely with the Office for Financial Services (OFS), the central finance department for HKS, and with the Senior Director of Finance within Exec Ed. Serves as a key resource for staff for various accounting and financial operations-related activities, and participates in the annual budget process.
Provide a high level of customer service by providing professional, timely, and accurate support to internal and external clients. Research and analyze issues as they arise and recommend solutions. More specific responsibilities include:
Monthly & Year-end Close
Lead the monthly and year-end close, including ownership over all related processes and procedures, coordination with OFS to meet deadlines, issuing a schedule of activities, and maintaining all necessary backup documentation
Prepare journal entries
Reconciling & Reporting
Lead the reconciliation process for all administrative units and programs, including programs funded by complex revenue streams; tuition, endowments, gifts, or grants
Follow up on items such as re-classing miscoded entries, accruing material expenses, reconciling balance sheet items, and investigating issues that are discovered
Coordinate with OFS to ensure all deadlines are met and all required financial submissions are completed
Maintain and execute a schedule of recurring period close activities, as well as other financial schedules and reports to be used by Exec Ed leadership for strategic decision making
Ensure all data is captured and reported accurately with strong attention to details
Review program schedules, faculty class summaries, and update the faculty compensation database.
Prepare faculty compensation contracts, and monitor payment schedules.
Work closely with OFS and HR to determine faculty employment statuses and manage the I-9 process by collecting and verifying the required documents.
Become a power user in the PeopleSoft payroll system, and a subject matter expert on faculty compensation guidelines. Ensure that faculty payments are made in a timely fashion, at the completion of each program
Review faculty compensation exceptions in close coordination with the HKS Academic Dean's Office (ADO), and document appropriately
Maintain compliance with existing financial policies to ensure control and compliance as established by GAAP, Harvard University (HU), and HKS
Play a key role in periodic departmental audits
Make recommendations for changes in processes and communicate effectively with the Senior Director of Finance when significant issues arise
Participate in the annual budget process for all program and administrative budgets, specifically providing guidance regarding faculty compensation
Assist the Finance Manager with the budget submission through the BUDDY system Accounts Payable
Review and approve accounts payable up to $5K, including but not limited to; employee & non-employee reimbursements, corporate & purchasing card payments, vendor set-up requests, vendor invoices, faculty compensation, and tuition refunds.
Research and follow-up on any missing or late payment inquiries.
Assist the Finance Manager with departmental trainings on all applicable school and University payment policies, specifically the University's travel policy.
We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.
We continue to monitor the evolving COVID-19 and lifting of restrictions. We appre ciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
Bachelor's degree in accounting or equivalent work experience required
At least 3 years of accounting experience
Intermediate to expert user of Excel, including macros and pivot tables
Strong financial, managerial accounting and management skills needed
Strong understanding of GAAP
Strong analytical skills and excellent communication skills, both verbal and written.
Demonstrated ability to work in a collaborative environment to achieve agreed-upon objectives.
Proven ability to handle sensitive data with discretion, creatively solve accounting problems, generate new and improved accounting processes, and manage multiple tasks simultaneously.
Comprehensive understanding of Harvard University financial processes, chart of accounts, and supporting tools not required, but is a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.