The Operations Analyst will be responsible for the input and management of data and financial tools used to calculate return, risk, and to track investment performance on the marketable/non-marketable portfolios to support the Vanderbilt University endowment.
This position is an integral part of the team and we anticipate hiring someone with a thirst for knowledge, a strong work ethic, a passion for the industry, and a team-oriented individual who is committed to furthering the core mission of Vanderbilt University. The Operations Analyst will report directly to the Chief Operating Officer in the Office of Investments.
The Vanderbilt University Office of Investments' (OoI) mission is to protect and grow the university's investment assets by delivering outstanding long-term investment returns for the benefit of research and scholarship. We do this by partnering with the best managers and ensuring their interests are aligned with ours. We believe superior investment opportunities rarely find us, and instead we seek them out.
Our office is comprised of approximately 25 staff members across three teams: operations, public investments, and private investments. We promote an atmosphere of inclusiveness, innovation, and learning, and we thrive on ways to improve our process, while protecting and growing the value of Vanderbilt's assets. We are committed to supporting each other, upholding our team values, and continuously striving for excellence. The university benefits greatly from the dedicated people in OoI, and together we make up a world-class team.
Duties and Responsibilities
Management and organization of data input into portfolio analytics system and into database/CRM system used for due diligence, analytical and data resource purposes.
Calculate and thus verify investment managers' / administrator's management fee and performance fee calculations.
Perform data integrity reviews of portfolio analytics system and identify possible data entry errors or omissions. Coordinate with other members of the Operations team to correct errors. Also verify information sent by administrator to custodian.
Document various processes and standard procedures related to data input and reporting.
Perform daily cash management functions including reconciliations of endowment cash, daily margin variations and settlements with external brokers and custodian. Ensure capital calls, wire transfers, investment manager funding and redemptions are executed in a timely and error free manner.
Address all e-mails to the investment office cash and investment management mailboxes in a timely and accurate manner and where follow-up action is required, send to the responsible managing director(s), investment manager(s) and analyst(s).
Assist the Operations Manager(s) regarding:
Requests from external auditors for year-end audit confirmations and endowment investment activity, valuations and analysis;
Preparation of year-end schedules and footnote presentation in conjunction with the department of Finance; and
Providing the Tax Department relevant documentation for return and reporting preparation.
Other duties as assigned.
This position does not have supervisory responsibility, and reports administratively and functionally to the Chief Operating Officer in the Office of Investments.
Bachelor's degree in accounting, finance, or related field is necessary.
2-3 years of experience in accounting is necessary.
Experience working in investments or endowments is preferred.
Certified Public Accountant (CPA) designation is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.