Time Collection Specialist (Assistant Accountant) - The Shared Services Center
West Virginia University
Location: Morgantown, West Virginia
Internal Number: 237164
Time Collection Specialist (Assistant Accountant) - The Shared Services Center 17647
The Shared Services Center at West Virginia University is accepting applications for a Time Collection Specialist (Assistant Accountant). Time Collection Specialists in the WVU Shared Services Center (SSC) provide guidance and support to WVU employees and other customers relating to keying of payroll funding lines, payroll lines adjustments, payroll edit functions and time card review and support. Responsible for assisting WVU central units, such as Division of Finance, to maintain consistency and supporting policies and procedures created by these central units.
In order to be successful in this position, the ideal candidate will:
Advise and provide payroll support for WVU colleges, schools and units.
Collaborate with an supports the Payroll Unit in the Division of Finance.
Collaborate with members of the Work Force Administration area of SSC after an employee is onboarded to confirm set up and resolve any outstanding questions.
Oversee and correct timecard submission in Applaud for all academic and non-academic departments.
Follows up with supervisors when timecards are incorrect or not entered.
Review timecards to ensure proper number of hours have not been exceeded (students, part-time, etc.).
Set up or changes labor distribution lines.
Review use of leave and confirms that it is accurate. Work with Work Force Administration and units in Talent and Culture to work through leave challenges.
Review of other time reports (CTO, OT, etc.).
Key labor distribution adjustments in MAP.
Create fringe adjustments in accordance with LDAs completed.
Submit HR related forms on behalf of all academic and non-academic units as requested.
Ensure pay amounts are correct prior to processing time on the bi-weekly schedule.
Provide guidance in using systems.
Resolve problems when customers need support with financial transaction.
Collaborate with other team members and the manager to maintain up to date procedures for the unit as technology and other work continues to change.
Maintain an understanding on use of the knowledgebase and how to obtain answers from it.
Maintain an understanding of the Board of Governors rules and other departmental WVU policies.
Other administrative duties as assigned, including supporting other activities within the Financial Management area of the SSC.
Pay Grade : 15
Bachelor's degree in business, secretarial or technical training related to the position, or an equivalent combination of education and experience.
One (1) year of experience in the following:
Communicating well and work with a variety of constituencies.
Strong computer experience including Microsoft office.
Proficiency in Windows-based applications and have strong internet skills.
Office/administrative support experience.
Strong attention to detail and ability to manage time and priorities.
Communicates effectively, both orally and in writing. Listens to others and effectively comprehends information.
High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic.
Ability to read and understand procedures.
Dependable; strives to be at work when scheduled.
Resourceful; able to search for accurate answers.
Must be able to maintain confidentiality.
Ability to learn and utilize technology, such as Applaud.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley -- the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.