Community Action Organization (CAO) is a private, not-for-profit agency based in Hillsboro serving primarily Washington County, Oregon. CAO’s mission is to eliminate conditions of poverty and create opportunities for people and the community to thrive.
In support of the Agency’s mission, the Director of Finance is responsible for effective oversight and management of finance and accounting, grant fiscal compliance, budgeting, reporting, treasury, and risk management functions.
As a key member of the Executive Leadership Team and the organization’s chief financial officer, the Director provides leadership and expertise in the development and monitoring of financial strategies which promote sustainability, as well as the development and management of systems and practices which ensure compliance with federal funds management requirements, GAAP accounting and reporting standards, IRS requirements, and best practices in financial management for non-profit organizations.
The Director works closely with the Board Finance and Audit Committee, providing leadership in development and implementation of key financial, investment, and risk management policies, as well as identification, exploration, and resolution of high-level financial choices and challenges.
The Director manages a team of staff that includes an accounting manager, an accounts receivable analyst, an accounts payable coordinator, a payroll coordinator, and a program assistant (shared with Human Resources).
The Ideal Candidate:
The ideal candidate for this position is an experienced finance professional who wants to be part of an organization making a difference in the lives of historically underserved people in Washington County. This leader values equity, diversity, and inclusion, manages in a manner that reflects Community Action’s mission and values, and is passionate about serving families and children living in poverty. They will have excellent communications and leadership skills, strong not-for-profit accounting experience, understanding of reporting requirements for federal grants and contracts, experience with Head Start programs, the ability to lead a team of very capable finance staff, and the capacity to contribute strategic expertise as part of a leadership team.
Essential Functions and Responsibilities:
Financial Management Systems & Compliance:
Ensure continuous effective operation of comprehensive financial management systems, including all accounting, payroll, grants management, budgeting, and reporting functions.
Continuously monitor and improve internal control systems and practices within the COSO framework to ensure effective risk management and compliance with federal and other grants compliance requirements.
Ensure written procedures are reviewed for competitive cost-effective purchasing and that all purchases are necessary, allowable, reasonably priced and appropriately discounted. Ensure compliance with OMB cost circular procurement requirements.
Financial Statements & Financial Reporting:
Prepare timely, accurate monthly financial reports for the Board of Directors, Finance and Audit Committee, Head Start Policy Council, Executive Director, and department directors.
Ensure timely submission of accurate reporting to grant and contract funding sources to effectively monitor and manage grants and awards invoicing and drawdown requests.
Ensure effective preparation for the annual independent audit of the financial statements including preparation for single audit procedures, and for periodic audits and financial monitoring by funding sources. Maintain all records in a suitable manner to comply with and facilitate multiple audits and inspections. Ensure timely and adequate response and process modifications to audit findings and/or recommendations.
Treasury & Risk Management:
Provide effective management of treasury related functions including banking relationships, lines of credit, cash flow planning and management, oversight of investments within the guidelines provided by Board approved investment policies.
Oversee risk management functions. Ensure adequate cost-effective insurance to prudently cover all the affairs of the organization, including property loss, liability, directors’ and officers’ exposure.
Budgeting & Forecasting:
Provide leadership and support to the Executive Director and other members of the Executive Leadership Team in the development of useful tools for budget development and monitoring including development of the comprehensive agency-wide operating budget, capital budgets, grant and contract budgets, and multi-year financial projections.
Ensure that budget goals are met by: analyzing budget variances and working collaboratively with department directors to determine actions needed to address revenue shortfalls or cost overruns; analyzing spending patterns to determine actions needed for cost savings.
Payroll & Benefits:
Ensure effective operation of payroll systems and processes.
In collaboration with the Human Resources Director, ensure compliance with all accounting and reporting requirements relating to employee payroll and benefits.
General Management Responsibilities:
Hire and supervise department personnel in accordance with the mission, vision and values of Community Action and its personnel policies to ensure staff feel valued and recognized for performing their duties and remain connected to the mission of the organization.
Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately.
Strictly adhere to agency code of ethics and standards of workplace behavior.
Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.
Other marginal functions and responsibilities as assigned.
Bachelor’s Degree in Accounting, Business, Fiscal Management, Finance or a related field and a minimum of five years’ experience managing financial systems in an environment with multiple programs and multiple funding sources. An equivalent combination of education and experience may be considered.
Strong management and leadership skills, including at least two years’ experience of supervision of accounting and finance staff.
Deep knowledge of GAAP and cost principles.
Experience with management and reporting of federal contracts and grant funds.
Experience managing month-end close, preparing and presenting financial reports and managing the annual audit.
Must be bondable and possess strong computer and database skills in a Windows-based environment, including proficiency in integrated accounting systems (such as Blackbaud Financial Edge) configured to track multiple funding sources.
Highly proficient in Microsoft Office Suite.
A demonstrated commitment to diversity, equity and inclusion.
Financial management experience in a not-for-profit organization.
Experience with and understanding of accounting and finance as related to Head Start programs.
Certified Public Accountant.
Experience and proficiency in Blackbaud Financial Edge and experience with ADP for payroll.
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