Post Award Accountant or Senior Post Award Accountant
University of Maryland, Baltimore
Location: Baltimore, Maryland
Internal Number: 183325
Post Award Accountant or Senior Post Award Accountant - (210001B9)
The University of Maryland, Baltimore (UMB) Department of Epidemiology & Public Health has an exciting opportunity for a seasoned professional to serve as a Post-Award Accountant or Senior Post-Award Accountant for a busy and expanding research department. This position requires an individual who is a self-starter, resourceful, and can anticipate "next steps." The successful candidate will be able to accomplish this, in part, by having a positive attitude, excellent interpersonal and communication skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments without instruction and minimal supervision.
UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards. Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary. Prepare documents for submission reports and follow-up statements. Completes reconciliation of accounts.
Maintain general financial ledgers, schedules, exhibits, and summaries for reporting. Provide current and historical budget data to project expenditures. Maintain general understanding of entering the requisition request in the University Financial System. Track and follow up for the completion of purchase order for subcontract.
Adhere to and understand policy and annual project plan as described by advance research administration team members Interprets and applies Federal, State, and sponsors guidelines and requirements to accounts using GAAP. Maintain sponsored program systems are in line with Notice of Awards and Sub Awards.
Act as point of contact and advised principal investigator (PI)I on all financial transactions, such as travel, purchasing, or subcontracting, follow prescribed steps in gathering and processing documents from university payroll, purchasing, travel, etc. Examine integrity and reliability of data and work with faculty to research and identify potential ledger discrepancies. Recommend new procedures to prevent deviations and undesirable accounting trends.
Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information following prescribed timelines. Develop close out checklist for faculty and staff in line with the terms and conditions of an award.
Obtain approval from principal investigator (PI) and entry into financials systems. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor.
Maintain a general understanding of portfolio planning and development. Work with pre-award team to submit continuation or extensions for projects. Participate in grant preparation and provide consultation on certification of grant application within the University routing portal as needed. Follow program terms.
Evaluate processes to determine trends to improve routing of grant applications. Develop skills to be able to identify safeguards to protect the integrity of the grants administration. Provide suggestions to improve process. Identify and alert potential issues.
Develop relationships with UMB parties and sponsors.
Perform other duties as assigned, such as send notification for to staff and faculty to complete upcoming training or compliance regulations.
Senior Post-Award Accountant
Perform, review, and analyze post-award accounting transactions ensuring completeness, internal accuracy, and conformance with uniform general accepted accounting principles (GAAP) working with high-volume, complex accounts and critical path activities.
Administer and maintain complex and critical path activities assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP. Perform line by line trend analysis of budget and identify trends and address variances. Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
Provide current and historical budget data to project expenditures and forecast income. Work with staff on identified potential ledger variances. Coordinate invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Complete reconciliation of current accounts and anticipated spending to ensure funds are fully utilized.
Monitor encumbrance balances on a monthly basis and ensure the balances reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis. Provide general research and overview of procedures and programs for billing, receipt, collection, deposits, and allocation of revenue. Ensure post-award transactions support the project plan by interpreting policy and procedure.
Act as point of contact and advised PI on all financial transactions. Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices. Conduct a wide range of budget, financial, and/or fiscal reviews and make recommendations. Navigate the subcontract process through University Systems and provide groundwork to partners to ensure partnership is in compliance with University Standards. Assist in the coordination of responses to internal and other external agencies.
Generate contract and grants reports in timely manner to assist in the financial planning for the institution. Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports and financial information accounting reports of project balances and expenditures, as well as projections of future expenditures and alternative funding sources.
Follow and ensure contract requirements contain quantifiable specification and measurable performance criteria. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor. Validate the performance criteria meets the requirements. Prepare and review financial status reports and invoices.
Review, monitor, organize, and maintain final closeout documentation and sub awards following award close outs and processes procedures for all necessary expense and redistributions.
Monitor grant financial spending to ensure the integrity of the grants administration. Inquire about programmatic and budgetary alignment. Assist in issue resolution and escalates as needed.
Consult in grant preparation to understand requirements for the application process. Prepare guidelines for the submission. Work with pre-award team to submit continuation or extensions for projects.
Act as point of contact for all UMB parties involved in the negotiation process
Perform other duties as assigned, such as tracks all required training requirements and ensures all parties are in compliance.
The Post-Award Accountant requires a bachelor's in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP) and two (2) years of accounting or budget experience with at least one (1) year in research administration.
The Senior Post-Award Accountant requires a bachelor's in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP) and four (4) years of accounting, budget, contract, grant or research administration with at least two (2) years in post-award accounting or other relevant accounting specialization
Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.
Financial disclosure reporting required by State of Maryland Ethics Committee.
Related experience may be substituted for education for both positions.
Hiring Range: Commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - E1265D
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: Yes
Organization: School of Medicine - Epidemiology and Public Health
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.