The MSU Physiology Department seeks a qualified research administrator to assist in the management of a large and diverse research portfolio.
The position serves as a primary resource for research administration in the joint Physiology/Pathology departments of the Colleges of Human Medicine, Osteopathic Medicine, Natural Science, and Veterinary Medicine; managing a research portfolio in excess $25 million from NIH, NSF, DOD, USDA, industry, and internal sources. Position responsibilities predominantly focus on post-award administration services, human resources processes for research related personnel, project close-out, and research compliance. The position works with a global community of internationally recognized scholars from diverse nationalities, ethnicities, and backgrounds. The position also includes some pre-award administration services and training, but will largely route faculty to the College of Natural Sciences Pre-Award Office for completion and submission of proposals.
The job requires: knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Accounting, Finance, or a research-related field; three to five years of related and progressively more responsible or expansive work experience in research administration including the area of pre or post award processes, or related field such as regulatory administration, or an equivalent combination of education and experience.
Ability to carry out job responsibilities with minimal supervision, determining priorities to meet deadlines, making independent decisions as necessary to serve the functional objectives of the department. Must have excellent and effective communication skills and critical thinking skills to accomplish independent decision making, effective time management skills. Completion of the MSU Essentials of Research Administration certificate series. One to three years’ experience in post award research administration of National Institute for Health, National Science Foundation, and post-doctoral fellowship awards; Experience with academic human resources protocols involving hiring, visa applications, fixed-term appointments, and fellows; and/or Experience developing and producing Microsoft Access and Excel based reports.
10% Facilitates assistance to investigators with searches for new funding opportunities; proactively informs research personnel about upcoming federal grant deadlines. Provides grant and budget development assistance, including project review, budget development and justification prior to handoff to CNS pre-award.
5% Ensures contract execution, account setup and activation including hardship and advance account requests.
5% Serves as liaison between sponsor/funding source and PI, facilitates required project monitoring and creation and submission of reports as necessary. Coordinates provision of support to research personnel to meet regulatory submission requirements, informing and guiding with respect to submission components and process.
15% Completes and processes necessary forms for research associate/fixed term research faculty position searches, research fellow appointments and payments, appointment and reappointment forms, I9 verification, and international visas.
30% Provides post- award administration of grants and contracts for basic science grants. Coordinates orders for supply and services. Coordinates the processing of cost share entries and effort reporting.
5% Manages subcontract and sponsor communication; coordinates tracking and facilitation of research payments, and invoicing of funding sources, and monitors research financials.
20% Monitors project ongoing financials and budgets for accuracy; advises on ongoing stewardship of research funds. Reviews award budget status with investigators; prepare interim and final financial and technical progress reports. Facilitates the administration, monitoring, and financial management of moderately complex research projects in accordance with applicable Federal, State, local, and university policies, procedures, and regulations.
10% Coordinates project account closeout activities; develops final reports and assists with analysis of project logistics. Prepares closeout projections with PIs as required. Performs closeout procedures including review of subcontracts, personnel and recurring expenses. Completes administrative activities as required by funding source.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.