This is a key position requiring strong management and analytical skills for a fast-paced, multi-dimensional, not-for-profit organization with approximately $600 million in assets and an annual operating budget of approximately $90 million, encompassing the operations of the Boston Symphony Orchestra, the Boston Pops Orchestra, Symphony Hall in Boston, and Tanglewood, the Boston Symphony’s summer home in western Massachusetts.
The Controller is an influential role in the BSO organization, bringing strong organizational, problem solving and management skills to the broad spectrum of operations and projects that the Business Office team supports. Controller will model for others the ability to be detail- and deadline-oriented while having the ability to “see the big picture.” Excellent communication skills are essential.
Core accounting quality and controls, including coordination and oversight of monthly closing procedures, preparation of monthly financial statements and related financial analysis; proofing accuracy of balance sheet and income statement accounts as maintained by accounting staff; maintenance of and updates to control procedures in all facets of accounting cycle.
Oversight of use and configuration of general ledger systems and other tools used to maintain accounts, including efficacy of workflows, appropriateness of approvals, accuracy of reporting, quality and accuracy of data being brought into general ledger systems, whether via integration or coordination with other teams.
Manage and assure the accuracy of endowment, property and planned giving accounting functions, including reviewing endowment schedules, fixed asset schedules, and endowment and pension investment recordkeeping and analytics. Manage compliance with internal policies governing the terms of acceptance and classification of major gifts to the organization.
Monitor and oversee accounting transactions related to a Limited Partnership including approving cash transfers and any capital distributions. Act as liaison with property manager on accounting, budgeting and other related financial matters.
Supervise and oversee the payroll department function, including determining the taxability of various forms of compensation and reviewing payroll tax returns.
Management of treasury functions, including investment of cash balances, assuring adequate liquidity for operations, oversight of cash receipts function, including bank reconciliation, credit card reconciliation, disbursements and related procedures. Serve as primary liaison for bank treasury functions. Manage provisioning and account access for staff as needed.
Prepare federal and state tax returns and schedules for government agencies, including annual Federal Form 990 and 990-T, various annual state tax returns, Federal W-2 forms and 1099 forms. Establish and maintain timely federal and state estimated tax payments.
Coordinate annual audits of the financial records of the organization (including any required A-133 audits) and benefit plans, serving as liaison with outside auditors. Oversee the preparation of required audit schedules, financial statements and related footnotes, audit adjusting entries.
Support CFO as needed in the preparation of materials for meetings with the Finance Committee and the Audit, Risk, and Compliance Committee of the Board of Trustees. Attend the Investment Committee and work with the external investment advisor to complete and submit subscription and other related documents.
Coordinate with Financial Planning & Analysis team for interpreting monthly, quarterly and annual financial results and communicating with managers about period financial performance and condition. Support preparation of current year forecasts and future year budgets and long-range projections.
Develop, document, automate, and implement systems, policies, procedures, and internal controls to ensure compliance with accounting standards and improve efficiencies. Provide training to stakeholders on financial process, information, and updates.
Supervise the Accounting Manager and the Senior Endowment Accountant and provide mentoring, coaching and written annual evaluations.
Assist on special projects as assigned by the Chief Financial Officer.
Undergraduate or graduate degree in accounting, business administration or other relevant degree concentration is required. CPA preferred but not required
Minimum ten years of experience, ideally in arts & culture sector or related enterprise. Background in public accounting and/or assurance work with an accounting firm is desirable, as is experience with fund accounting. At least three years of supervisory experience required.
Direct experience with enterprise general ledger systems and/or ERP systems. Experience with Workday Financials highly desirable. Strong analysis skills, advanced proficiency with spreadsheets and experience with business intelligence platforms are desirable
Now in its 139th season, the Boston Symphony Orchestra gave its inaugural concert on October 22, 1881, and has continued to uphold the vision of its founder, the businessman, philanthropist, Civil War veteran, and amateur musician Henry Lee Higginson, for well over a century. The Boston Symphony Orchestra has performed throughout the United States, as well as in Europe, Japan, Hong Kong, South America, and China; in addition, it reaches audiences numbering in the millions through its performances on radio, television, and recordings. It plays an active role in commissioning new works from today's most important composers; its summer season at Tanglewood is regarded as one of the world's most important music festivals; it helps develop the audience of the future through BSO Youth Concerts and through a variety of outreach programs involving the entire Boston community; and, during the Tanglewood season, it sponsors the Tanglewood Music Center, one of the world's most important training grounds for young composers, conductors, instrumentalists, and vocalists. Today the Boston Symphony Orchestra, Inc., presents more than 250 concerts annually. It is an ensemble that has richly fulfilled Henry Lee Higginson's vision of a great and permanent orchestra in Boston.