Detailed Job Description General Summary: Primarily responsible for administering financial aspects of College of Liberal Arts (COLA) and other University Wide Units including; K-12, ODI, SOIS/ILI, Wallace externally funded grants and contracts including providing direct support to the Principal Investigators (PIs). Serves as the liaison for Colleges and units mentioned and Sponsored Programs Accounting (SPA).
Provide excellent service to faculty and staff via extensive interactions and meetings with those who are involved in the day-to-day administration of sponsored projects.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of Federal cost principles, administrative requirements, and audit requirements (Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related RIT policies and procedures.
Possess a thorough knowledge of all Controllers' Office processes that impact SPA including preparation of journal and budget entries, accounts payable (invoice payment forms, purchase order payments, travel expense reimbursements), accounts receivable, procurement card transactions, payroll and student account adjustments.
Work closely with PIs and departmental administrative staff assigned to COLA, University Wide Units (K-12,ODI, SOIS/ILI, Wallace) and OVPR to ensure accurate and timely accounting for all sponsored project activity and resolution of outstanding issues on post-award financial management of grants, contracts, and cooperative agreements, including:
Attending project initiation meetings (PIMs) to gain a thorough understanding of award's terms and conditions
Ensure accuracy of transactions through regular review and certification of project statements and detail
Assist with creation and delivery of project actuals and projections
Assist in the preparation of monthly and quarterly sponsor financial reports and gather appropriate documentation to substantiate invoices as required by the award
Monitor all projects through review of monthly reporting, statements, details and certification; make adjustments as necessary; and, resolve account deficits and/or issues as needed
Review and approve invoices, employee action forms, and position requisitions
Review committed and actual effort for key personnel and determine if fluctuations require sponsor notification
Track cost share commitments and report on potential impact on operating budgets
To enhance understanding of internal and external policies and procedures, as well as the raising awareness of the importance of good internal controls importance, assist with or deliver SPA training workshops to PIs, department administrators and others involved in sponsored project administration.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee's current role).
Required Minimum Qualifications Bachelors degree in accounting or business administration required or an equivalent combination of education and relevant experience. Four to five years general accounting experience required with preference given to applicants with applicable experience in a higher education setting. Advanced knowledge of Microsoft Office Suite of products required; experience with an enterprise-wide financial applications software system preferred. Hands-on post award grant administration experience preferred along with knowledge of Federal Uniform Guidance and FAR.
Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse faculty, staff, colleagues and departments including training and consensus building.
Must be detail-oriented, and have excellent verbal and written communication skills.
Must be able to multi-task and deliver quality results within the required timeline.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .