Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the University by governmental and private agencies. Additionally, it is responsible for the related compliance of all divisions of the University. Functions of the department include sponsored award setup, sponsored award financial reporting, and sponsored award closeout. We are seeking a Grants & Contracts Accountant II.
This role requires detailed knowledge of accounting principles, 2CFR 200, FAR, and other agency specific regulations and a strong understanding of the life cycle of an award. Under limited guidance, responsible for the full life cycle of moderately complex research awards from NIH and other federal agencies, i.e. T32's (training grants). Moderately complex research awards typically require more detailed reporting and more complex rules and regulations. They require a deeper understanding and interpretation of report requirements as well as a strong understanding of research policies, procedures and processes.
Independently interacts with department administrators and external agencies; may have some interaction with senior management. Engages interpersonal skills to build and maintain customer service relationships through positive interactions.
Specific Duties & Responsibilities:
Establish Master Data for Awards in SAP:
Review the notice of award that is received from Research Administration in the document management system (Oculus) for terms and conditions in order to establish the award in the accounting system (SAP).
Establish master data in SAP by interpreting the terms and conditions from notice of award in order to comply with laws, regulations, policies and procedures.
Establish budget data in SAP based on the information from the notice of award in order to provide a level of control for revenues and expenditures charged to the award.
Execute the Financial Reporting Process:
Routinely execute reports from SAP by utilizing standard formatted reports (BW reports) in order to identify reports and prioritize workload. May develop new reports as needed.
Generate BW reports by award to obtain revenue and expenditure information in order to begin the financial reporting process.
Analyze BW report by comparing revenue and expenses to information in the notice of award and previously financial reports in order to complete the financial report accurately. Verify accuracy of itemized charges, account numbers, and total costs. Review account information to verify balances for departments.
Interpret financial transactions and events for users who must make economic or business decisions.
Collaborate with departmental personnel by sending draft financial reports to the department in order to obtain department approval before submitting financial report to the sponsoring agency.
Verify documents for completeness and compliance with government and private agencies.
Submit financial report to the sponsoring agency per the terms and conditions of the of award.
Monitor Awards for Master Data Changes, Compliance Issues and Overall Quality Assurance:
Update SAP master data due to changes in the terms and conditions of an award in order to comply with laws, regulations, policies and procedures.
Update SAP budget data due to changes in the terms and conditions of an award in order to maintain the level of control for revenues and expenditures being charged to the award.
Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required as a result of an audit inquiry.
Monitor costing compliance on research grants and contracts; Perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, rebudgeting restrictions, etc.)
Execute the Award Closeout Process:
Analyze the award's revenues and expenditures by executing a BW report to ensure that the SAP data matches the financial report submitted to the sponsor.
Communicate with departmental personnel to resolve any outstanding encumbrances that need to be removed in order to formally close the award.
Update SAP master data including the budget to formally close the award from accepting any further revenues or expenditures.
Provide Customer Service Support to the User Community:
Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
Advise departments on compliance issues and the interpretation of applicable regulations (e.g. effort, cost allocations, allowability, etc.)
Minimum Qualifications (Mandatory):
Bachelor's Degree in Accounting, Business, Finance or related field required.
Candidates with a Degree in a field other than Accounting, Business or Finance with 3-4 years of progressively responsible related work experience may be considered.
2 years of progressively responsible related work experience.
Additional education (graduate degree) may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Special Knowledge, Skills, & Abilities:
Working knowledge of grants and contracts and Federal regulations.
Working knowledge of the laws and regulations that apply to an accounting function and are required to ensure compliance.
Ability to understand the University's accounting system, particularly with the grants management features.
Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.
Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
Ability to exercise independent judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.
Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sponsored Project Accountant II Working Title: Grants & Contracts Accountant II Role/Level/Range: ATP/03/PC Starting Salary: $55,000 annually Employee group: Full Time Schedule: m-f 8:30-5 Exempt Status: Exempt Location: JH at Keswick Department name: Sponsored Projects Shared Services-SOM Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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