This position serves as primary nonâsponsored accountant and payroll coordinator for the Department of Biomedical Engineering. The Finance Professional 2 works closely with the Finance Team Lead and HR Coordinator to support the BME operating budget and faculty, staff and student research through financial system approvals, policy compliance, and payroll coordination.
Job Duties Transaction Approvals and Chart of Accounts Management (20%)
Review and approve all purchases and travel on nonâsponsored and sponsored funds for policy compliance and budgetary impact in PeopleSoft and Chrome River.
Work with Purchasing Coordinator, department student workers, PIs and lab personnel to set clear justification expectations, clarify policy and prevent problematic purchases.
Maintain the department’s Chart of Accounts system to identify and track funding sources.
Serve as Chrome River Navigator for the department faculty, staff and students.
Budget and Financial Management (20%)
Advise faculty, staff and students on proper accounting procedures to follow in purchase, sale or exchange of goods and services.
Administer accounts receivable work including internal/external sales organizations, foundation transfers and customer billing.
Track oneâtime nonâsponsored awards for students and student group funding, providing reports and answering questions as needed.
Manage course fee rate development, entry and budget tracking.
Work with Finance Team Lead on annual budget projections, budget entry and fiscal year closeout.
Identify and communicate changes regarding University, College, federal grant and departmental financial policy and procedures.
Payroll Coordination (35%)
Prepare and monitor setup of payroll appointment entry and position management information; send required documents to College payroll cluster for entry.
Develop and implement a communication plan and tracking documents to coordinate fall, spring and summer Graduate student appointment entry with faculty members and other BME staff.
Process and reconcile tuition and health insurance payments for fellows and trainees.
Ensure accuracy of entered personnel and payroll transactions via payroll accounting reports and abstracts, including consistency with appointment documentation and correct funding source(s).
Identify and resolve various payroll issues, working with employees, faculty, staff and College payroll cluster as needed.
Assist with onboarding of new employees and visitors, including Iâ9 verification administration.
Serve as Unit Time and Absence Administrator.
Serve as an information resource to interpret and advise faculty, students and staff with questions regarding University and department payroll policies and procedures.
Financial and Payroll Accounting Analysis (15%)
Research and resolve discrepancies in accounting data; serve as main journal entry preparer.
Reconcile accounts and analyze monthly financial results for reasonableness.
Monitor and reconcile payroll, fringe and fellowship activity.
Compute and enter distribution changes (including complex retro distributions) at the direction of the Finance Team Lead or PIs.
Assist Finance Team Lead with adâhoc reporting or other duties as assigned.
Make recommendations to the Finance Team Lead and Department Administrator on process improvements and implementation methods.
Engage in BME initiatives and training opportunities, such as diversity and inclusion goals and pursuits, department strategic planning groups and sponsored project SPECTRUM training.
Provide backup to other BME staff members as needed.
Starting pay, dependent on experience and/or qualifications, budgeted for $52-58k annually.
Bachelor’s degree in business, economics, accounting, or related field, and 2 years of professional accounting experience, or a combination of related education and relevant accounting experience totaling six (6) years.
Proficiency/experience with Microsoft Excel.
Strong verbal and written communication skills.
High level of attention to detail and ability to handle multiple tasks with overlapping deadlines; can reâprioritize tasks as needed.
Experience with computerized accounting and/or payroll systems.
Experience to include financial analysis, fund accounting, and webâbased enterprise financial and payroll systems.
Advanced computer skills including spreadsheet development and maintenance using Microsoft Excel and web database reporting.
Demonstrated ability to interpret, present and evaluate information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Experience delivering highâlevel customer service, including proactive communication and ability to troubleshoot and resolve issues.
Demonstrated selfâstarter, able to work independently in a dynamic team environment that requires flexibility and exceptional problem solving skills.
Interest in improving business processes or developing tools to proactively engage with faculty, staff and students.
Willingness to learn and grow professionally, including receptiveness to feedback.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.