The Senior Accountant is a grants operation specialist in the Division of Budget and Finance performs faculty facing pre- and post-award administration support activities for the academic units' faculty and staff. This position provides central point-of-contact support to faculty, staff, and leadership in sponsored research, contractual, and program budget submission. It is the responsibility of the senior accountant as a grants operations specialist to manage grantee requirements; provide independent analysis of financial data, maintain award records, facilitate collaborative meetings with program personnel, monitor, and report on spending plans as well as ensure compliance with organizational, sponsor, and federal regulations.
Among the key duties of this position are the following:
· Coordinates pre-award functions including review of funding agency requirements, timely development, and preparation of budgets (internal, sponsor, and cost-sharing, e.g.), pre-award spending, project requests and other materials necessary for complete internal review such as sub award set-up. Requests advanced accounts and initiates pre-award spending as appropriate. Completes chart of accounts for spending and completes award on boarding administrative actions such as project request forms, subaward project forms, Marketplace approval forms, etc.
· Reviews contract language to ensure the mission, operation and compliance of the sponsored award.
· Ensures that the awards' budgets and other data elements in Oracle accurately reflect the terms of the award and the completed endorsement form or other associated forms.
· Oversees post-award account management activities including approval of project expenditures, fringe benefit postings, facilities and administration, scholarship, etc.
· Prepares and maintains project forecasts and prepares the University quarterly forecasts and annual budgets.
· Provides timely information and updates to faculty/staff regarding university policies, sponsored agency information and procedures, and general topics of interest to the research community related to award management.
· Acts as liaison with the Office of Research and Sponsored Programs to ensure a timely no-cost extension, carryover, or modification requests.
· Acts as the Camden campus liaison with the Office of Research Financial Services to ensure timely invoicing, revenue recognition, cash receipts, award close out, etc.
· Provides regular and ad hoc data/reports to the Associate Director to inform strategic planning, performance, and productivity.
Minimum Education and Experience:
· Requires a Bachelor's degree preferably in accounting; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles (GAAP) as well as accounting practices, policies, applied basis of accounting and contract compliance. Also requires a minimum of five years relevant experience in a grant or accounting function.
Required Knowledge, Skills, and Abilities:
· Requires good interpersonal and communication skills for customer service contact.
· High functioning computer literacy to include proficiency in Microsoft Office (Excel, Word, Access and Outlook).
· Must be skilled in understanding database structure and can manipulate data imports and exports for financial reporting and analysis.
· Knowledge of research accounting principles (2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles and Audit Requirements)
· At least two (2) years administrative experience in research administration and/or grants and contracts administration.
A substantial amount of time will be dedicated to monitoring grant expenditures for compliance and take/recommend corrective actions as needed. Beyond financial management the Grant Operations Specialist must understand the legal requirements and sponsor interfaces that regulate sponsored projects such as Federal Management Requirements, Institutional Committees, Federal Disclosure Requirements, Institutional and Sponsor Publication Requirements, HIPAA Health regulations, and International Traffic in Arms Regulation (ITAR)/Export Administration Regulations (EAR). Compliance and General Management Practices are paramount to being successful in this position.
· Strong preference will be given to candidates with knowledge of Oracle ERP Cloud, Oracle Hyperion Planning software, Tableau and advanced command of excel functions.
Routine office environment and software (though some proprietary and University-licensed specialized software utilized).
Physical Demands and Work Environment:
Prolonged computer utilization and long periods in sedentary positioning.
Salary: Starting salary will be commensurate with experience and within departmental budgets.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.