Executive Assistant to the Vice President (Confidential Administrative Support I)
San Diego State University
Location: San Diego, California
Internal Number: 2672821
Executive Assistant to the Vice President (Confidential Administrative Support I)
Job No: 507408 Work Type: Locations: San Diego Categories: Confidential, Administrative, Probationary, Full Time
The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence.
Division of Student Affairs and Campus Diversity
The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through:
Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world;
Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds;
Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and
Cultivating relationships with the local community that advance the well-being of diverse individuals and communities.
The Executive Assistant supports the Vice President for Student Affairs and Campus Diversity in a wide range of executive, administrative and operational responsibilities. These responsibilities include but are not limited to researching, planning, coordination, implementation, maintenance and on-going support to operational areas and programs impacting the delivery of services to students. The Executive Assistant coordinates and/or performs highly sensitive on behalf of the Vice President with responsibility for achievement of unit goals and positive unit/University impact. With a high degree of autonomy, the executive assistant coordinates meetings, projects, activities, inquiries and replies, for and on behalf of the Vice President. This position requires the highest level of professionalism and tact, as well as a working knowledge of the University, CSU, and State of California infrastructure, policies and procedures.
For more information regarding Student Affairs and Campus Diversity, https://apptrkr.com/get_redirect.php?id=2672821&targetURL=Student Affairs and Campus Diversity, click here.
Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is physically located at the SDSU Main Campus in San Diego.
Education and Experience
To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor's degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.
Licenses and Certifications Required
Valid California driver's license within 10 days of hire
Must have thorough knowledge of office management skills.
Demonstrated skill in utilization of computer programs, which provide word processing, database management, spreadsheet analysis and accounting capability.
Must be proficient in standard computer software packages, including Word, Excel and PowerPoint.
Working knowledge of University, CSU and State of California infrastructure, policies and procedures required.
Excellent verbal and written communication skills.
Strong customer service and interpersonal communication skills.
Ability to apply common sense, tact, and discretion in any contacts made on behalf of the VP for Student Affairs and Campus Diversity, and the University.
High comfort level working with people of various ages, ethnicities, abilities, etc.
Ability to handle multiple tasks simultaneously and work independently with priority of assignments changing frequently and often determined by others.
Experience working in a high-level executive office
Experience supporting high-level executives
Experience working in a large, urban diverse higher education setting.
Experience working with students, parents, staff, faculty, administrators, donors and broad community constituents.
Familiarity with FERPA privacy regulations
Experience responding to problems that are confidential and sensitive in nature
Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $4,500 per month.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
SDSU Vaccine Policy
In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.
The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.
Initial review of the required application materials, including cover letters and resumes, will begin on December 14, 2021. To receive full consideration, apply by December 13, 2021. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Rachael Stalmann at email@example.com.
Advertised: Nov 29, 2021 (3:00 PM) Applications Close: Open until filled
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.
Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."
In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.