Detailed Job Description General Summary: Administer financial aspects of externally funded grants and contracts in College of Science (COS), including Center for Imaging Science (CIS), providing direct support to the Principal Investigators (PIs). Serve as the liaison among COS, CIS and Sponsored Programs Accounting (SPA). This position has extensive interaction with COS faculty and staff in the administration of externally funded projects. Due to the high compliance focus, this position reports into the Sponsored Programs Accounting organization.
Provide excellent service to faculty and staff who are involved in the day-to-day administration of sponsored projects and operating accounts.
Work closely with PIs and department administrative staff to provide post-award financial management of grants, contracts, and cooperative agreements, including:
Attend project initiation meetings (PIM) to gain a thorough understanding of each award including time period, budget, faculty effort (both academic year and summer), cost share requirements and other award-specific terms and conditions;
Ensure accuracy of project transactions through review and certification of project statements;
Assist with creation and delivery of project actuals and projections;
Review committed and actual effort for key personnel.
Assist with monitoring projects through review of monthly reporting, statements, details and certification; make adjustments as necessary; and, resolve account deficits and/or issues as needed
Assist with project closeout process
Work closely with the SPA representatives and College Partners assigned to COS to ensure accurate and timely accounting for all sponsored project activity and resolution of any outstanding issues.
In coordination with the SPA Central Rep, gather, prepare, and review supporting documentation for monthly and/or quarterly sponsor financial requests, as required by the awards' terms and conditions. Elevate any issues to SPA Central Rep before submission.
Process Employee Action Forms (EAF) online for employee changes including monthly salary redistributions throughout the academic year, summer salary payments, and adjunct contracts. Ensure that sufficient funds are available, general ledger accounts are setup, and expenses are appropriate/allowable. Monitor EAF approvals to ensure transactions take effect timely; follow-up with approvers as needed.
Develop and maintain comprehensive knowledge of sponsored programs administration requirements including the application of cost principles, administrative requirements, and audit requirements (Uniform Guidance); federal acquisition regulations (FAR); NY State guidelines/regulations; and all related organizational policies and procedures.
Possess a thorough knowledge of all Controllers' Office processes related to accounting transactions including preparation of journal and budget entries, accounts payable (invoice payment forms, purchase orders, travel expense reimbursement, online reimbursements), accounts receivable, procurement card transactions, payroll and student account adjustments. Work closely with administrative staff to ensure financial processes are aligned with best practices, as well as sponsor and University requirements.
Perform other accounting and financial analysis tasks and participate in special projects as requested by management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours) applicable to the employee's current role.
Required Minimum Qualifications Requirements:
Bachelors degree in accounting or business administration required or an equivalent combination of education and relevant experience.
Four to five years general accounting experience.
Proficiency with Microsoft Office products, experience with enterprise wide financial applications, and PC-based computer skills.
Hands-on post award grant administration experience preferred along with knowledge of Federal Uniform Guidance and FAR.
Must possess the ability to interact effectively and professionally with individuals at all levels of the organization and be able to work collaboratively with diverse faculty, staff, colleagues and departments including training and consensus building.
Must possess exceptional interpersonal and diplomacy skills, be detail-oriented, and have excellent communication skills.
Must be able to multi-task and deliver quality results within required timelines.
Preferred: Preference given to applicants with applicable experience in a higher education setting.
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 117A
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .