Reporting to the General Manager this position is responsible for managing all aspects of a complex payroll consisting of regular staff, visiting artists, and contingent staff and faculty through multiple payroll systems. Payroll:
Manage the A.R.T.'s PeopleSoft payroll, by entering and validating time and absences, running reports to verify each payroll, troubleshooting and resolving problems, discrepancies, and policy clarifications, in a timely manner, and ensuring accuracy and timeliness of all wage payments. Work closely with Harvard central payroll office to ensure adherence to all University policies, guidelines, and system requirements. Process and file hire terminations, and job data changes, ensuring employee records are accurate and up to date.
Manage the A.R.T.'s third-party payroll, direct pay system to process actor and musician union members', bar, and production payrolls and reimbursements. Process hires ensure appropriate and accurate tax treatment and time off accrual reporting for all payees. Distribute year-end tax forms, including generating required federal reporting for the Affordable Care Act (IRS 1095). Process and report union-related pension, health, retirement, and other non-wage payments, in an accurate and timely fashion.
Manage the A.R.T.'s timekeeper systems, PeopleSoft and Paychex, to improve record-keeping and data integrity. Coordinate with Harvard's Disability payroll regarding employee leaves, Worker's Compensation payments, and accident reporting.
Coordinate unemployment claim responses with Harvard HR department and internally for employees paid directly by A.R.T.
Serve as the point person for employees about pay-related issues, providing excellent customer service and problem resolution in a consistent and timely manner. Coordinate absence management, tracking all employee time off, including paid time off, and unpaid time. Train new employees and managers on PeopleSoft Absence Management, and third-party systems. Input and adjust absences as needed in PeopleSoft and ensure MA sick time balances are tracked and administered appropriately in a third-party system.
Administrative Support: Maintain department systems, procedures, and document templates. Produce and distribute new hire documents. Process annual salary increases, validate coding, and aid in data gathering and special projects. Oversee reports on labor pay practices. Coordinate Independent Contractor review process with HR and Accounts Payable. Process MIDAS and HarvardKey request and maintain internal personnel records. Work with Senior Accountant to upload third-party payroll journals and resolve outstanding checks.
Along with the finance team and the General Manager, facilitate the independent contractor approval process. Onboarding/Terminations: Facilitate logistical onboarding activities for all new employees and off-boarding of departing employees; process new hire paperwork, coordinate the completion of new hire and manager checklists, meet with new employees to provide department overview and basic training on PeopleSoft Self-Service functionality. Facilitate contingent workforce hiring process with the hiring manager.
Data reporting and Analysis: Generate robust and informative PeopleSoft, Paychex, Oracle Business Intelligence (OBI), MIDAS and Aspire reports, and other information from the HRIS systems. Analyze and interpret data, and research information as requested, and provide timely recommendations and alerts for management based on data analysis.
Process Improvements: Work closely with the General Manager and other A.R.T. staff members to identify and implement new policies, procedures, and other areas requiring refinement and streamlining of business processes.
PLEASE NOTE: During the current period of Covid-19 related restrictions, this position may start as a remote position, with the transition to onsite in Cambridge when the office reopens.
We continue to monitor the evolving COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
Candidates MUST meet the following basic qualifications in order to be considered for this role: Two years of college or equivalent experience, proficiency in Microsoft Excel and Word and five years of related experience.
A college degree preferred, the ability to provide excellent customer service in a fast-paced, deadline-driven environment. Exceptional organizational skills. Previous experience with PeopleSoft and Paychex Flex desired. Knowledge of applicable state and federal laws, basic accounting or bookkeeping, experience working in a union environment, and experience in theater and the arts preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University American Repertory Theater
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.