The University of Maryland, Baltimore (UMB), Department of Medicine - Division of Pulmonary & Critical Care is currently recruiting for a Research and Grants Administrator . This position is responsible for day-to-day operational and financial oversight of all Divisional Grants and Research endeavors reporting directly to the Divisional Operations Director. Additionally, this position is also covers Gerontology Division in addition to Pulm and Critical Care.
UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Provide expert direction for unit and/or team of research administration staff by balancing pre-award proposals application and/or submissions and administration of multiple post award activities are executed. Responsible for contracts and grants administration and maximizing funds available to conduct research. Ensure department grants and contracts comply with all federal and state legal requirements and UMB policies prior to review by the Office of Research & Development.
Develop and implement policy statements and annual project plans. Provide direction for operational aspects of contracts and grant management business operation matters. Assist in the development of the department's research strategic plan in accordance with UMB priorities. Provides PI and management with adhoc reports in support of strategic plan.
Manage the preparation and review of grant and contract budgets and applications. Finalize documents for submission. Validate proposal error or warnings. Knowledgeable in all funding mechanisms. Provide guidance on staffing and budgetary requirements.
Review, interpret, communicate, and ensure sponsor guidelines are in compliance and eligibility information is defined within proposals. Interact directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
Manage all grants submitted including tracking individual faculty grant histories, success rates by agency, and providing faculty with historical perspectives. Review purchase order requests on equipment and large supply orders to ensure funding available and policies are followed. Administer lifecycle research administration budget from initiation through closeout and all results are completed and submitted to sponsor timely.
Manage all financial transactions, documentation, and sub awards. Ensure PI maintain proper spending of all research funding. Investigate outstanding payments from deliverable project. Perform close out audit to ensure all payment have been received in line with the cost analysis.
Identify issues and independently resolve and assist others in issue resolution as needed. Anticipate roadblocks and able to independently resolve.
Develop criteria for review of grant and contract applications. Review and interpret funding guidelines and regulations and advises faculty as to policies and procedures of those agencies. Identify future funding opportunities and work with PI to identify components.
Develops timeline to meet submission deadlines and checklist of required documents and adjusts timeline to adapt to change. Recommend overall adjustments in effort allocation and spending across investigator portfolio.
Consult with PI to translate program requirements into contract terms. Identify, develop, and ensure contract requirements contain quantifiable specification and measurable performance criteria. Validate the performance criteria will meet the requirements.
Develop safeguards to ensure the integrity of grant administration or contracts and protects the University from financial losses. Ensure sub awards are in compliance with terms and conditions of the award.
Provide direction in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract.
Interpret data for the purpose of determining past financial performance to develop and prepare financial reports for financial analysis, forecasting, and trending. Devise financial reporting tools and reports.
Model and train staff on the consultative approach to problem solving and negotiation with internal and external constituents to achieve unit's goals.
Experience: Six (6) years progressively building research administrative background with at least 4 years in full life-cycle research administration.
Supervisory Experience: One (1) year of work coordination or training of others preferred.
Certification/Licensure: Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.
Other: Financial disclosure reporting required by State of Maryland Ethics Committee.
Knowledge, Skills, Abilities:
Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge.
Hiring Range: Commensurate with education and experience
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - e1408g
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: Yes
Organization: School of Medicine - Department of Medicine
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.