Stanford School of Medicine is a research-intensive medical school that promotes diversity and empowers future leaders with the skills they need to be adaptable and resourceful. A leader in the biomedical revolution, Stanford Medicine has a long tradition of leadership in pioneering research, creative teaching protocols and effective clinical therapies.
One of largest clinical departments within the School of Medicine, the Department of Psychiatry and Behavioral Sciences has a great tradition of fundamental science, translational and clinical research, subspecialty expertise, multidisciplinary education, and influential leadership. The overarching aim of creating a better future is predicated on our shared pursuit of discovery across the basic, translational, clinical, and population sciences and on our collaborative efforts to translate new knowledge in our training of scientists and expert clinicians, in supporting the careers of outstanding faculty and learners, and in addressing the needs of communities, local and global.
The Department is now building its first proposal development support team. We are seeking a Research Administrator 3 (RA3) with considerable knowledge of the pre-award function in an academic medical center or medical school to work under the direction of the Assistant Director. This research administrator will contribute to the development of internal departmental systems, policies, and procedures for this new proposal development service. The RA3 will be the senior member of the team and will work directly with faculty in the proposal preparation and submission process for funding proposals, including simple and complex federal/foundation, sponsors, fellowships, and other funding instruments. The RA3 will serve as the pre-award Department resource for faculty, postdocs, and fellow RAs to assist with questions that arise during the pre-award grant or fellowship process. This position will work closely with the faculty and external departments, and the School of Medicine Research Management Group.
Duties Include: * Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance. * Develop, prepare, and finalize project budgets, and provide budget justification. * Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. * Understand, apply, and advise on university and government policies for projects. * Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. * Contribute to the development of internal systems/procedures as a part of the proposal development service * Assist leadership with planning and introduction of new initiatives that meet the needs of faculty to stimulate research within the Department. * Provide guidance and mentorship to junior members of the proposal development team.
* Experience with grant and contract proposal preparation and submission processes and procedures. * Knowledge and experience with Stanford's School of Medicine Research Management Group. * Working knowledge of NIH and other federal agencies, foundation regulations and proposal requirements. * Excellent interpersonal/communication skills * Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. * Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams. * Willingness to take on new challenges and openness to change.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job-related experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
* Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS). * Knowledge and ability to understand, interpret, and communicate university policies and procedures. * Excellent oral, written, and communication skills. * Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. * Strong accounting skills; knowledge of accounting principles. * Knowledge of procurement needs, including sole sourcing, cost analyses, vendor requirements, and small business reporting. * Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. * Expert in project management, including managing international collaborations and complex multi-sub award contracts. * Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position. * Extreme attention to detail. * Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. * Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
* Cardinal Curriculum I and II must be completed to remain in this position. * Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
* Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. * Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. * Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: Remote and/or hybrid working arrangement available.
** - COVID VACCINE COMPLIANCE: Stanford University requires all faculty, staff, postdocs, and students to be fully vaccinated for COVID-19. If you are offered and accept a position with the Department of Psychiatry and Behavioral Sciences, proof of vaccination documentation must be provided upon hire and all members of the department are expected to comply with all appropriate safety protocols.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?