Career Center

JOB DESCRIPTION 

Under the direct supervision of the Chief Executive Officer of the Patient Centered Medical Home, the Chief Finance Officer position oversees all operations in connection with financial matters including accounts receivable and payable; payroll and auditing; trains and supervises department staff; develops and initiates systems, policies, and procedures for transacting financial matters; and ensures that the financial system is accurate, efficient and in accordance with professional practices and governmental regulations. This position has Ryan White Title I related duties and responsibilities relative to the provision of care to persons living with HIV/AIDS.  Adheres to HIPAA compliance and guidelines regarding patient confidentiality. 

Patient Centered Medical Home

• A patient-centered medical home is a model of care that strengthens the clinician-patient relationship by replacing episodic care with coordinated care and a long-term healing relationship. Each patient has a relationship with a primary care clinician who leads a team that takes collective responsibility for patient care, providing for the patient’s health care needs and arranging for appropriate care with other qualified clinicians. The medical home is intended to result in more personalized, coordinated, effective and efficient care.  A medical home achieves these goals through a high level of accessibility, providing excellent communication among patients, clinicians and staff and taking full advantage of the latest information technology to prescribe, communicate, track test results, obtain clinical support information and monitor performance.   

Team Approach

• A team-based approach to care is being emphasized and by the very nature of your position within the organization.  Managing patient care is a team effort that involves each employee; both clinical and nonclinical, interacting with patients and working to achieve slated objectives.  (e.g., physicians, dentists, nurse practitioners, physician assistants, nurses, medical assistants, dental assistants, educators, schedulers, patient services representatives, telephone operators, administrative staff, etc. – (this list is not meant to be an exhaustive list, but rather is illustrative of clinical and non-clinical staff).

Duties/Responsibilities:

Develops and implements financial goals, objectives, policies, procedures, methods, controls, and special projects; directs the general accounting activities including maintenance of general ledgers, data analysis; prepares monthly and close-out reports as required by the Board of Directors, and state and federal regulations; develops and maintains internal audit control systems; and develops and maintains the cash management program.

Specific Duties:  

• Supervision: Directly supervises accounting manager who oversees the accounts payable/payroll technician and directly supervises the accounts receivable manager, indirectly supervises accounts receivable technician and cashier, hires and fires financial staff as required, coordinates and trouble-shoots MIS system requirements; Purchasing/Budgeting - prepares month-end reports comparing budgeted to actual expenditures, receives purchase requests and approves funding availability, obligates purchases in budgeting ledgers, prepares projected and expenditure budgets, prepares budget information for grant proposals, maintains ledgers tracking expenditures against grant funds;
• General Ledger: Reconciles all subsidiary ledgers to include cash receipts, accounts payable, payroll and accounts receivable journals; reconciles bank statements, prepares journal entries for posting to the general ledger;
• Preparation of Reports: Prepares and revises (when required) BCRR, FSR, 941 quarterly reports, W2s and W3s, Social Security reports, VA 15 and 16s, VEC quarterly reports, PMS 272, IRS form 5500, grant draw-down requests;
• Accounts Payable: Maintains checking account balance to ensure availability of funds for payroll and accounts payable, reviews payroll reports generated by outside payroll company, prepares summary sheet for gross wages, payroll deductions, and net pay amounts, prepares federal and state tax deposits, reviews payroll deductions as changes in coverage occur;
• Accounts Receivable: Generates and reconciles end-of-month reports, assists in billing and posting receipts and in remanding past due accounts to collection;
• General: Provides written reports, minutes, and other financial information to Chief Executive Officer; provides copies of all internal and external correspondence to Chief Executive Officer; consults with Chief Executive Officer on an as needed basis regarding departmental schedules, meetings and policy/protocol issues, represents the Chief Executive Officer at various community meetings, programs, as required.

Education/Experience:

• Bachelor’s degree in accounting or business administration with an accounting concentration from an accredited college or university and experience five (5) to seven (7) years’ progressively responsible experience in accounting, of which two (2) years were in a supervisory capacity.
• Possession of a valid Virginia Motor Vehicle operator’s license, and willingness to use a personal vehicle in the course of employment.
• Preferred qualifications also include possession of a Certified Professional Accountant (CPA) Certificate.
• Knowledge of principles, practices, and methods of modern accounting and auditing; principles and practices of financial administration including budgeting and reporting; computer systems management; application of automated accounting in the maintenance of financial records and administration; budget preparation, program analyses, and revenue forecasting; principles and practices of organization, administration budget and management; and accounting reports required by state and federal regulations.
• Skills should include planning, coordinating, and directing complex financial operations; developing, revising and installing accounting systems and procedures; interpreting and applying appropriate laws and regulations; preparing varied financial statements, reports, and analyses; communicating clearly and concisely, orally and in writing; selecting, supervising, training and evaluating assigned staff. 

This job description should not be construed to imply that these requirements are the exclusive standards of this position. Incumbents will follow any other instructions and perform any other relative duties, as they may be required by the supervisor.