Grants and Contracts Administrator - Cape Cod Community College
Cape Cod Community College
Location: West Barnstable, Massachusetts
Internal Number: 148650
Location: West Barnstable, MA Category: Administrative Positions Posted On: Tue Jun 7 2022 Job Description:
GENERAL STATEMENT OF RESPONSIBILITIES:
The primary responsibility of this position is to assist with the overall Grants Operation of the College. This is achieved by supporting the Grants Director in the development and administration of grants and supporting the Grant Accountant in carrying out all financial and reporting duties related to grants administered by Cape Cod Community College while following College policy and State and Federal regulations and guidelines. This position is expected to follow a hybrid work schedule with a portion to be completed online/remotely and a portion to completed in person/on site. The amount of each will be determined by the workload and skill set of the candidate subject to the approval of the Supervisor.
EXAMPLES OF DUTIES:
50% Under Grants Director:
Create and maintain grant records.
Assist with ordering grant related supplies and equipment.
Communicate with staff and College departments, as appropriate.
Answer the telephone calls and provide routine information according to established procedures.
Operate standard office machines and equipment.
Perform other duties as assigned.
50% Under Grants Accountant:
Communicate with various grant coordinators on grant and college processes to comply with all federal, state, local, and College policies and procedures for areas of responsibility.
Work with other College offices (Procurement, Accounts Payable, Payroll, and Financial Aid) to ensure all grant activities are coded and allocated accurately to each grant.
Review requisitions and invoices for accuracy, compliance with grant budget, procurement, and allow ability.
Assist with grant specific student aid including review of student A/R accounts for grant accuracy.
Assist Grant Accountant with review of budgets for accuracy and compliance. Review General Ledger, reconcile with budget & documentation, and investigate discrepancies. Assist with YTD grant payroll/budget projections and variances.
Assist with review of Time & Effort reporting for Federal grants, compare budgeted to actual and calculate adjustment.
Assist in collection and preparation of audit reporting / requirements (file preparation, research, and documentation).
Discuss with grant compliance staff implications of new grant requests and procedures as they arise with respect to Uniform Guidance regulations. This could include procurement questions, payroll and hiring issues, stipends, or specific items detailed in grant budget but not typical of the College.
Performing other duties as assigned.
Associate degree plus one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or an equivalent combination of education, training, and experience.
Knowledge of principles and practices of grants and accounting including terminology and budget compliance.
Ability to exercise sound judgement as well as discretion in handling confidential information.
Ability to understand and adhere to College policies and procedures as it relates to grants.
Excellent customer service and communication skills and the ability to deal tactfully with others.
Excellent attention to detail and the ability to maintain accurate records.
Ability to read and interpret financial reports, accounts, and ledgers, and analyze and determine the applicability of accounting data to make appropriate recommendations.
Ability to work independently and in a team environment.
Ability to reconcile financial documents, records, transactions, and statements.
Proficiency in use of MS Office Suite including Excel, Word, and MS Outlook, and Adobe.
ADDITIONAL PREFERRED QUALIFICATIONS:
Knowledge of Uniform Guidance regulations.
Experience with Grants Administration/Accounting.
Experience with Grants in Higher Education.
Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.
COMPENSATION: Annual salary range of $48,750 - 58,750 (dependent upon qualifications). Full-time, Non-unit Professional position that includes participation in comprehensive employee benefits program.
APPLICATION DEADLINE: June 26, 2022
Please visit our website at www.capecod.edu for information on Cape Cod Community College.
COVID VACCINE POLICY: Candidates for employment should be aware that all Cape Cod Community College students, faculty, and staff must comply with the Massachusetts state two-year public college vaccination policy as a condition of employment. Please see College website for details.
This appointment is subject to the FY2022/23 budget appropriations.
Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.
The College does not provide any measure of assistance for applicants who do not have the ability to work in the United States.
Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.