Career Center

The Madeira School is seeking a Business Office Associate to join its business office staff. The successful candidate will support the CFO on projects impacting all aspects of the institution and support the Director of Human Resources with payroll, benefit and recruitment/onboarding processes.

Project Management

• Act as project manager on special projects as assigned, working on an interdepartmental basis; identifies project tasks; oversees project budget; conducts cost analysis; acts as liaison with vendors and ensures compliance with best practices.
• Serve as a leader of the school’s risk management oversight function and steering committee; manages the enterprise risk management including risk assessments, reviewing market trends; establishing policies and mitigation recommendations
• Support the auxiliary program management in conjunction with the Director of Athletics and business office; help to ensure vendors follow policies and procedures; ensure appropriate contracts are in place.
• Prepare liability insurance bid specifications for the purpose of obtaining premium fees and updates on an ongoing basis. Identify property loss exposures and works with liability company on appropriate levels of insurance coverage.
• Investigate property damage claims and losses, submit reports to the third-party claims administration and assists in property claims management.
• Manage budgeted expense items associated with initiatives, ensuring expenses do not exceed budgeted allocations.
• In collaboration with key staff, participates in campus emergencies and preparedness.

Human Resources & Payroll/Benefits Support

• Serve as primary assistant and support to the Director of Human Resources.
• Administer regular HR processes and routine tasks required for programs/systems including payroll, benefits, leave, onboarding, background checks, workers compensation and OSHA.
• Complete compliance processes and filings (ex. EEO-1, Medicare Part D) and workers compensation audit.
• Serve as liaison to employees: answering benefit questions, correcting processing and self-service errors.
• Assist in the recruitment process to include scheduling and conducting screening interviews, posting advertisements and other processes.
• Assist with record management and database upkeep.

Requirements

• Bachelor’s degree required.  Experience or training in Risk Management, Finance, Business Administration, Human Resources or industry-related area/experience preferred.
• 2-4 years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical, critical thinking and problem-solving skills.
• Strong computer skills, including familiarity with databases, Microsoft Office Suite or related software.
• Appreciation of and commitment to boarding and/or single sex education, diversity and to serving the needs of a diverse population.
• Ability to work independently and in a team setting at both the leader and staff levels.